Job Title:
Assistant Property Manager
Travel Required:
Minimal
Department/Group:
Property Management
Position Type:
Full Time
Location:
Tampa, FL
Will Train Applicant(s):
Yes
Applications Accepted By:E-mail or APPLY ONLINE:
[email protected]
Subject Line: Assistant Property Manager
Attention: Laura Wagner, HR Manager
Mail:
Laura Wagner
Carter Validus
4890 W. Kennedy Boulevard, Suite 650
Tampa, FL 33609
Job Description
Role and Responsibilities
Under the supervision of the VP, Property Management, the Assistant Property Manager is responsible for general operational and administrative support that includes accounting functions and providing direct support to property managers
Act as primary contact for tenant inquiries, requests and property issues
Oversee accounts receivable and collection of any outstanding charges and tracks delinquencies until received or account delivered to legal/collections
Prepare Aging report and comments on a monthly basis
Assist Property Managers in preparation of monthly client reports, annual operating budgets and CAM reconciliation
Coordinate vendor maintenance issues and follows up on the status of vendor jobs
Coordinate with utility companies and third-party engineers to begin service in landlord name
Oversee tracking of deficiencies noted by Property Managers on Annual Property Inspection Reports
Review tenant billback invoices, rent increase letters and statements for accuracy before delivering charges to accounting and lease administration
Code invoices for payment through the Payscan process in Yardi
Coordinate vendor maintenance issues and follow up on the status of vendor jobs
Ensure all real estate tax assessment and billings are sent to Tenants in a timely manner, collect real estate receipts, and coordinate appeals with the Asset Analysist
Make decisions on behalf of the property manager in their absence as well as the availability to travel to properties
Perform other duties as assigned
Qualifications and Education Requirements
4 – 6 years previous commercial real estate experience
Experience with property management software, preferably Yardi database
Ability to interpret lease clauses and ability to calculate financial terms of leases
High school diploma or equivalent (minimum)
Preferred Skills
Ability to multi-task while remaining highly organized to complete assignments in a timely manner
Excellent communication and time management skills
Flexible and proven ability to prioritize projects with a sense of urgency
Strong knowledge of Microsoft Office: Word, Excel, Outlook and SharePoint
Ability to act independently with minimal supervision
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor and to write routine reports and correspondence
Self-starter who has the ability to learn quickly and work as an integral part of a team, as well as independently with minimal supervision
