Commercial Assistant Property Manager opportunity with a growing Tampa based Commercial Real Estate Investment Company. Continued annual growth affords excellent and career advancement for dynamic and driven real estate professionals. For the driven and self-motivated professional they offer competitive compensation, excellent benefits, and a positive work environment.
Commercial Assistant Property Manager Role and Responsibilities
Under the supervision of the Lead Property Manager, the Assistant Property Manager is responsible for general operational and administrative support that include accounting functions and providing direct support services for property management.
- Track and file Certificates of Insurance records as well as maintain follow-up system for COI expiration.
- Verifies COIs for tenants and vendors are updated and in compliance with lease documents and service agreements.
- Obtains W9s from all vendors and delivers new vendor packages to accounting.
- Act as primary contact for tenant requests.
- Oversee accounts receivable and collection of any outstanding charges and tracks delinquencies until received or account delivered to legal/collections.
- Assists Property Managers in preparation of monthly client reports, annual operating budgets and CAM reconciliation.
- Prepares service contracts/short-form agreements for new vendors and maintains lease files and property notebooks.
- Coordinate with utility companies and third-party engineers to begin service in landlord name post tenant move-out.
- Oversee tracking of deficiencies noted by Property Managers on Annual Property Inspection Reports.
- Prepare tenant billback invoices on a monthly basis and delivers charges to accounting.
- Complete expense reports, handles reconciliation of receipts and processes accounts payable. Codes invoices for payment, inputs check request into accounting system and forwards original invoices to accounting for payment.
- Coordinate vendor maintenance issues and follows up on the status of vendor jobs.
- Perform other duties as assigned.
Qualifications and Education Requirements
- 3 – 5 years previous commercial real estate experience
- Experience with property management software database
- Ability to interpret lease clauses and ability to calculate financial terms of leases.
Preferred Skills
- Ability to multi-task while remaining highly organized to complete assignments in a timely manner.
- Flexible and proven ability to prioritize projects with a sense of urgency.
- Strong knowledge of Microsoft Office: Word, Excel, Outlook, PowerPoint and SharePoint.
- Ability to comprehend and interpret instructions/short correspondence/memos and to ask clarifying questions to ensure understanding.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor and to write routine reports and correspondence.
- Self-starter who has the ability to learn quickly and work as an integral part of a team, as well as independently with minimal supervision.
APPLY TODAY! We are excited to talk to you!
Job Type: Full-time
Experience:
- Assistant Property Manager: 2 years (Preferred)
- https://www.indeed.com/viewjob?jk=7dcde82983100a46&q=real+estate&l=Tampa,+FL&tk=1crlb2lnc38td802&from=ja&alid=58dab6a6e4b04093af28d8e9&utm_source=jobseeker_emails&utm_medium=email&utm_campaign=job_alerts&rgtk=1crlb2lnc38td802
