Come join our team in Historic Ybor City!
Administrative Duties
Assist Property Management with the day to day operations and tenant relations
through the coordination of tenant requests and administration of maintenance
services.
Answer and route phone calls from tenants and vendors to the appropriate contact
within Property Management and/or dispatch personnel based on immediate
needs.
Provide tenants and vendors with assistance in all aspects of scheduling building
maintenance, communicating building procedures and supplying general building
information.
Provide high quality of customer service, update and maintain current daily and
emergency tenant contact lists and tenant information manuals.
Provide support to Property Managers by producing, modifying and /or
distributing various forms, spreadsheets, manuals, information packages, and
miscellaneous type-written information.
Process correspondence for tenants, contractors and other third parties for
Property Management staff.
Maintain and update insurance certificate files for all contractors performing work
at the properties.
Assist with the scheduling of contractor work and coordinate with tenants.
Contribute toward overall office operational needs by helping to provide phone
coverage, ordering supplies.
Maintain and update as necessary all tenant contact information, after hour access
Maintain reported Risk Management Policies and Incidents immediately upon
occurrence and emergency contact information as well as a master tenant contact
e-mail address listing.
Handle miscellaneous assignments as requested by management
Maintained highly organized filing system for leases, tenants, insurance
certificates, vendors, buildings, drawings, contracts and POs.
Assisted property manager as needed on special projects
Assist with the coordination of rent/lease collections
Tenant Services
Assist and administer lease agreements
Dispatch tenant work orders; Maintain tenant work order e-mail
Handle tenant, vendor and prospective tenant walk-ins
Assist with tenant and vendor related interface as needed
Assist Property Manager with tenant relations as required
Job Type: Full-time
Salary: $40,000.00 to $45,000.00 /year
Experience:
- Assistant Property Manager: 1 year (Required)
Education:
- High school or equivalent (Required)
Language:
- English and Spanish (Preferred)
Work Location:
- Multiple locations
