Job details
Salary $16 – $19 an hour
Job Type Full-time
Qualifications
- Experience:
- real estate property management or related, 2 years (Required)
- Education:
- Bachelor’s (Required)
Full Job Description
Job Description
We are seeking an Assistant Property Manager to become a part of our team! This position is to assist in the management and leasing of two multi-story office buildings in Clearwater, Florida.
Job Title
Assistant Property Manager
Job Description Summary
Responsible for working with the Property Manager (PM) in the management and leasing of a property (or group of properties). Demonstrate regular use of judgment and discretion to solve problems and/or resolve issues, serve as tenant liaison in the building(s), assist in working with prospective tenants, and maintain a high level of tenant satisfaction. Scope of authority and duties are dependent on the type, size, and complexity of the building(s) managed.
Job Description
Responsibilities
- Execute all areas defined as part of the Property Manager job description, in the absence of the Property Manager
- May directly and/or indirectly supervise individuals, building staff, and other vendors relied upon to manage the building(s)
- Manage the preparation of and give approval on accurate tenant billings
- Under the direction of Property Manager, follow up on delinquencies
- Obtain aging report for Property Manager and deliver standard correspondence to address tenant delinquencies
- Prepare portions of the monthly financial and management reports
- Code and submit property invoices
- Prepare aspects of annual budget document; to include preparation operating expense reconciliations
- Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain highest standards
- Participate in the performance oversight of all service contractors who perform building services
- Recommend and/or authorize vendor contracts as appropriate
- Document and prepare the monthly Certificates of Insurance report summary
- Ensure Tenant Handbook is maintained; oversee distribution of handbook to new tenants
- Develop and maintain aspects of the comprehensive Tenant Service package
- Manage the lease renewal process
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Assist tenants/prospective tenants with inquiries, questions, or concerns via email or phone
- Assist in marketing vacant space, including interaction with prospective tenants and leasing agents, updating listings of available space, and showing office space to prospects and their representatives
- Promote and foster positive relationships with tenants
- Interface with tenants and vendors in daily operations of the building
- Maintain and update property management software to ensure timely and accurate information
- Prepare lease abstracts for new tenant files
- Prepare monthly rent roll for Property Manager’s review
- Oversee tenant requests for work orders, to include obtaining estimates, providing proposals, submitting work orders, and invoicing tenants
- Ensure all work order and repair requests are processed in a timely fashion
- Coordinate with the building technician and/or direct vendors as appropriate
- Coordinate tenant events, Fire/Life Safety procedures, and move-ins/move-outs
- Ensure all property files are prepared and maintained in orderly and logical manner, including leases and contracts
- Additional duties and projects as assigned by the Property Manager
Requirements
- Bachelor’s degree in Business Administration or related discipline,
- 2+ years of real estate property management or related experience, or any similar combination of education and experience
- Real estate license (or ability to pursue license) and ability to pursue RPA or CPM professional designation(s) a plus
- Working knowledge and understanding of lease terms, operating costs, and budgeting and related matters
- Proficiency in Microsoft Office Suite, with strong skills in Excel and Word
- Experience with Propertyware or RealPage a plus
- Experience with LoopNet, CoStar, MLS or other commercial real estate listing services a plus
- Basic understanding of computer software programs and base building systems
- Basic understanding of the reconciliation process for CAM, insurance, and real estate taxes
- Demonstrated initiative and sense of urgency in daily duties by meeting or improving upon deadlines
- Proven record of providing excellent internal and external customer service
- Excellent oral and written communications skills
- Ability to work independently and as a productive member of a team
- The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
Physical Requirements
- Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
- May involve periods of standing, such as operating at a copier/fax/scanner
- Involves movement between departments, floors, and properties to facilitate work
- Involves work such as conducting tours throughout the property/portfolio, usually performed by walking and/or climbing stairs
- Regularly required to talk, hear, and use hands and fingers to write and type
- Ability to read and understand information and ideas presented orally and in writing
- Ability to communicate information and ideas in writing and orally so others will understand
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics, computer displays and physical inspection of properties and sites
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Job Type: Full-time
Pay: $16.00 – $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Experience:
- real estate property management or related: 2 years (Required)
Education:
- Bachelor’s (Required)
Typical start time:
- 8AM
Typical end time:
- 5PM
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- No
