PURPOSE OF THE POSITION:
This position is responsible for providing administrative and property management support to the Property Management Team (Of Medical Office Buildings) in HTA’s Tampa area. This position will work with Tenants, Building Engineers, Property Managers, and Vendors to ensure that customer service standards are exceptional. This position will be responsible for A/R and A/P functions, various levels of tenant/vendor correspondence and troubleshooting, contract administration, budgeting, and property inspections. This position requires an individual who is comfortable of working within a variety of systems, delegation of tasks, and prioritizing a diverse workload. This position will also assist in showing medical office spaces for lease and will be expected to familiarize themselves with market conditions.
ESSENTIAL FUNCTIONS:
- Assist with correspondence/communications with tenants and vendors
- Assist with preparation and distribution of monthly financial reports
- Assist with budget preparation
- Assist with annual reconciliations
- Assist with monthly variance reports
- Assist with Aged Delinquency reports, tenant collections, send out delinquency and reminder letters
- Work with accounting department to ensure receivables collected are coded and posted correctly
- Prepare tenant correspondence
- Assist with tenant issues, primarily accounting related, effectively and with proper follow-through
- Assist with contract administration including document preparation; assist with bid process of contract services and construction work
- Review and code property invoices for payment and approval
- Direct tenant charges
- Assist in tracking capital improvement work
- Work on special projects under supervision of Property Manager
- Limited Travel may be required
REQUIREMENTS:
- Bachelor’s Degree in business related field
- 3+ years of prior Commercial Real Estate experience preferred
- Basic understanding of lease terms
- Extensive experience with Microsoft Word and Excel
- Knowledge of MRI preferred
- Excellent oral and written communication skills
- Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
- Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented
Experience in the following software is a plus:
- MRI
- Avid Xchange A/P
- Angus Work Order
- Chrome River Expense Reporting
- SharePoint
- Adobe
- CoStar/Loopnet
We offer a competitive salary and comprehensive benefits!
Please visit our webiste at https://htareit.com/
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Seniority level
Associate
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Employment type
Full-time
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Job function
Project Management
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Industries
Commercial Real Estate
