Overview
The Assistant Property Manager plays a key administrative role in supporting the Property Management team in ensuring the efficient operation of a portfolio of commercial properties. This position requires exceptional organizational skills, keen attention to detail, and a willingness to learn the property management industry. The ideal candidate will be responsible for handling administrative tasks, maintaining records, and assisting in tenant communications and financial reporting.
Key Responsibilities:
- Respond to tenant requests and concerns promptly and professionally. Maintains quality tenant relations and builds positive relationships with tenants via phone or email.
- Maintain accurate tenant files, lease agreements, and property-related documentation.
- Receive and follow up on work order requests, coordinate with the building technician or vendor(s) as appropriate.
- Assists in the preparation of new projects gathering information for operating and start-up budgets. Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover.
- Track and file tenant and vendor insurance certificates. Maintain follow-up system for expiration.
- Coordinate with Accounting Department to assist in tracking and processing rent payments, tenant fees, vendor invoices and other financial transactions.
- Assist in the response and resolution of after-hour emergency calls as needed.
- Ensure compliance with management agreements
- Learn and maintain familiarity with property management software and tools.
· Administrative Tasks: Handle day-to-day administrative tasks such as filing, record-keeping, office supplies and correspondence. Assist with and/or complete miscellaneous tasks and special projects.
· Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required; Bachelor’s degree in business administration, real estate, or a related field is a plus.
- Previous experience in property management, real estate, or a customer service role is beneficial but not required.
- Strong organizational skills with high attention to detail.
- Eagerness to learn and develop skills in property management and real estate.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to build positive relationships with tenants, vendors, and team members.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Benefits
- Opportunity for growth and professional development within the property management industry.
- Mentorship and training from experienced property management professionals.
- Competitive salary and comprehensive benefits package, including health insurance, paid time off, and retirement plan options.
Key Responsibilities:
- Respond to tenant requests and concerns promptly and professionally. Maintains quality tenant relations and builds positive relationships with tenants via phone or email.
- Maintain accurate tenant files, lease agreements, and property-related documentation.
- Receive and follow up on work order requests, coordinate with the building technician or vendor(s) as appropriate.
- Assists in the preparation of new projects gathering information for operating and start-up budgets. Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover.
- Track and file tenant and vendor insurance certificates. Maintain follow-up system for expiration.
- Coordinate with Accounting Department to assist in tracking and processing rent payments, tenant fees, vendor invoices and other financial transactions.
- Assist in the response and resolution of after-hour emergency calls as needed.
- Ensure compliance with management agreements
- Learn and maintain familiarity with property management software and tools.
- Administrative Tasks: Handle day-to-day administrative tasks such as filing, record-keeping, office supplies and correspondence. Assist with and/or complete miscellaneous tasks and special projects.
- Perform other duties as assigned.
Qualifications:
- High school diploma or equivalent required; Bachelor’s degree in business administration, real estate, or a related field is a plus.
- Previous experience in property management, real estate, or a customer service role is beneficial but not required.
- Strong organizational skills with high attention to detail.
- Eagerness to learn and develop skills in property management and real estate.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to build positive relationships with tenants, vendors, and team members.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Benefits
- Opportunity for growth and professional development within the property management industry.
- Mentorship and training from experienced property management professionals.
- Competitive salary and comprehensive benefits package, including health insurance, paid time off, and retirement plan options.
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Administrative: 1 year (Required)
License/Certification:
- Driver’s License (Required)
Ability to Commute:
- Tampa, FL 33609 (Required)
Ability to Relocate:
- Tampa, FL 33609: Relocate before starting work (Required)
Work Location: In person
https://www.glassdoor.com/Job/tampa-fl-us-jobs-SRCH_IL.0,11_IC1154429.htm?fromAge=1
