Description: The Assistant Housing Manager is responsible for providing administrative & office support to Riviera Manor and The Palms at University programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for preparing and filing documents related to resident move ins, move outs, recertification, applications, and any other documents.
- Responsible for filing all vendor related documentation.
- Responsible for filing all documents related to payables.
- Responsible for preparing work orders on a daily basis as needed.
- Responsible for communicating maintenance needs and orders to the Housing Manager and the Maintenance Worker III.
- Responsible for assisting Housing Manager in collecting, reviewing, and data entry of all rents into the Yardi system.
- Responsible for intake and discharge of all tenants in SharePoint.
- Responsible for intake and discharge of all tenants in SalesForce.
- Responsible for preparing deposit slips for rent accounts or needs.
- Responsible for distributing all signs, notices, and/or letters to each apartment as needed.
- Responsible for post office, supplies, and office management needs.
- Responsible for ordering office supplies, review, and approval from Housing Manager before submitting.
- Responsible for ordering commissary supplies, review, and approval from Housing Manager before submitting.
- Responsible for daily commissary sales, stocking and maintaining inventory.
- Responsible for loading funds on tenant’s laundry cards
- Responsible for receipt of complaints, move out notices, resident comments, and any documents related to residents and/or building and submitting them to the Housing Manager.
- Responsible for receiving, reviewing, and distributing daily mail.
- Responsible for helping residents, as needed, in accordance to supervisor instructions.
- Responsible for operation of the Housing Office when the Housing Manager is absent.
- Responsible for assisting the Housing Manager and the Maintenance Worker III in getting vacant units prepared to lease in a timely manner.
OTHER RESPONSIBILITIES:
- Complies with all applicable training requirements.
- Complies with all company safety, personnel and operational policies and procedures.
- Complies with work schedule to ensure effective operations of Agency programs.
- Contributes positively as a member of a productive and cooperative team.
- Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
- Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Able to speak, write and understand English.
- Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
- Flexible work schedule including evenings, nights, weekends and holidays.
- Ability to set appropriate limits, work under deadlines and multi-task.
- Ability to organize, prioritize, self motivate, and deliver results.
- Excellent communication and listening skills.
- Possess strong work ethics.
- Successfully pass a FDLE Level II background screening.
- Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
- Mission driven attitude supplemented with integrity and passion.
- Adherence to the highest ethical standards, personally and professionally.
- A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
- Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
- Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.
EDUCATION & EXPERIENCE:
- Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education.
- Two years of progressive office administrative experience, preferably in a social service or housing setting.
BENEFITS:
- Basic Major Medical, Dental, and Vision for Employee. Additional coverage available. Employee Medical Premium 100% paid by company.
- Basic Life Insurance
- Basic Accidental Death and Dismemberment
- Short-term Disability Plan
- Long-term Disability Plan
- Personal Time Off for vacation, illness, or personal business (PTO)
- Paid Holidays (11)
- Agency Pension Plan
- Employee Assistance Program (EAP)
- Supplemental Life Insurance (Optional Benefit)
- 401K (Optional Benefit, this is a voluntary self-contributory plan)
- Health Care Flexible Spending Account (Optional Benefit)
- Dependent Care Reimbursement Account (Optional Benefit)
- Additional Benefits through AllState (Self-Contributory Optional)
- Cancer Policy
- Group Critical Illness
- Accident Insurance Hospital Confinement
- Direct Deposit
- Staff Training
- Tax-Deferred Payroll Options available
Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.
Catholic Charities participates in the US E-Verify program.
https://ccdosp.hrmdirect.com/employment/view.php?req=1646587&jbsrc=1014
