Job details
Salary $16 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Required)
- Day Shift (Required)
- English (Required)
- US work authorization (Required)
- Spanish (Preferred)
Full Job Description
Job Summary/Overview
The Association Coordinator works closely with realtors, title companies, buyers, and owners to process purchase contracts, deeds, and leases. This position performs varied, complex and confidential administrative duties in accordance with policies, procedures and established precedents.
Essential Duties and responsibilities
The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned including working in other areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Performs a wide variety of administrative and clerical tasks which include but may not be limited to the below:
§ researching and organizing information,
§ proofreading, fulfilling information requests,
§ conducting buyer/tenant orientation interviews,
§ preparing documents using Microsoft office applications including Word and Excel,
§ processing Outlook emails, utilizing Outlook calendar functions, photocopying, filing,
§ processing USPS, FedEx, and UPS mail, and
§ Writing, scanning, and preparing Association correspondence as directed by the General Manager.
- Assists General Manager in the preparation and updating of daily, weekly, and monthly reports and resident communications.
- Conducts prospective owner and tenant interviews.
- Proofreads and edits materials to ensure high quality communications.
- Operates in compliance with Association specific policies and procedures.
- Ensures that all of the official records of the Association are maintained in accordance with Florida Statues.
- Provides support for the inspection service department and modifications if needed.
- Assists with completion and editing of various types of real estate forms and documents.
- Monitors and maintains association files, documents, and records.
- Creates and maintains database and spreadsheet files.
- Assists with Association annual and election meetings.
- Possesses a very high sense of urgency to meet/exceed established expectations and deadlines.
- Displays integrity, loyalty, confidentiality, and professionalism at all times. Must be a team player and contribute overall to the company in helping to promote an enjoyable, productive, and safe work environment.
In addition to the responsibilities described above, the role may include such other responsibilities and duties as assigned from time to time, based upon OTOW Inc. needs or requirements.
- Performs other duties as necessary.
- Responsible for compliance to company policies and directives.
- Professional manner, discretion, and appearance are expected.
- Reports any incident or accident immediately to their supervisor. Informs of any issues.
- Well organized, ability to multi-task, efficient.
- Punctuality and Attendance are significant job reliabilities
- Maintain clean and orderly work environment
Supervisory Responsibilities: None
Technical Responsibilities: None
Qualifications (Education, Experience, Technical Skills)
- High School diploma, GED
- Minimum Five years’ experience in an administrative position preferably in residential community management or property management setting or an equivalent combination of postsecondary education and experience.
- Proficient in Microsoft office software: Word, Excel, Access, PowerPoint, and Outlook.
Skills and Abilities:
- Requires strong verbal and written communication skills.
- Self-starter with the ability to problem solve.
- Must have demonstrated strong Interpersonal skills with the ability to maintain an approachable, friendly demeanor while handling multiple priorities and demands.
- Ability to build and maintain positive, supportive working relationships.
- Strong analytical skills with the ability to analyze complex documents and identify solutions.
- Must have strong attention to detail, be organized and task oriented with the ability to handle multiple deadlines and readily adapt to changing priorities.
- The ability to work well in a team or self-directed environment. Ability to communicate and handle highly confidential information.
- Ability to multi-task and prioritize effectively, flexibly, and responsively with the ability to work with diverse work styles.
Working conditions
The working conditions described are typical of those an employee encounters while performing the essential functions of the job. Constantly communicates and receives verbal communication. Lifting, carrying, and pushing up to 15 lbs. and occasionally up to 30 lbs.
Physical requirements
Physical demands are those of an office environment. While performing the duties of this position, the individual will be required to reach with hands and arms, climb or balance, stoop, kneel, or crouch; will frequently be required to sit, stand, walk, use hands and fingers to handle or feel; and may regularly lift up to thirty pounds; Vision requirements are close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus. Please review the attached Physical and Communications Addendum for detailed physical requirements.
Hazardous Exposure Category
Involves no exposure to blood, body fluids, or tissues, although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids.
Organizational Relationships
Reports to: General Manager or Administrative Services Manager. Works closely with all departments.
Direct Reports: None
Certifications or Licenses
Must have valid Florida driver’s license with acceptable driving experience.
Job Type: Full-time
Pay: $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
COVID-19 considerations:
We follow all CDC guidelines
Application Question(s):
- Do You Title or Real Estate experience?
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 5 years (Required)
- Coordinator: 1 year (Required)
Language:
- English (Required)
- Spanish (Preferred)
Shift availability:
- Day Shift (Required)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location
