Bilingual Administrative Assistant / Bilingual Receptionist – Diversified Maintenance Systems (Tampa)

For over 40 years, Diversified Maintenance Systems, LLC has been providing client-focused, quality maintenance solutions to facilities across the United States. We are a community of over 10,000 outstanding people who are passionate about delivering the highest level of service to all of our customers nationwide.

We are looking for a dynamic Receptionist to join our team!

The Office Admin/ receptionist is accountable for assuring that support is provided to all
customers both internal and external. The representative is the advocate of the
customer, both internal and external, to Diversified Maintenance and is responsible for
maintaining customer satisfaction through direct contact with the Management and office
personnel following Diversified Maintenance quality control standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries/
• Directs incoming calls by maintaining employee and department directories.
• Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Maintains safe and clean reception area by complying with procedures, rules and regulations.
• Contributes to team effort by accomplishing related results as needed.
• Monitor visitors access and maintain security awareness.
• Prepare and receive correspondence and other documents. Distribute the mail to different departments.
• Control inventory relevant to the office (supplies for office/ breakroom / mailroom, printers etc.)
• Responsible for placing all supply orders when inventory is getting low.
• Responsible for keeping the breakrooms clean/organized and that all the supplies are available for the office team members.
• Report any maintenance issues with the property management company and our vendors and follow up until the issue is resolved.
• Handle various travel related tasks (i.e. hotel credit card authorizations, car rentals extensions and travel reporting)

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

One-year college or technical school; or three to six months related experience and/or
training; or equivalent combination of education and experience. Must have good
computer skills and be proficient in Excel, Word and Outlook. Must possess good data
entry skills. Must be dependable. Must be able to multi-task and have great customer
service skills.

The Company: Diversified recognizes that its employees are a critical part of the company’s success as their efforts and dedication help shape the future of our Company. We believe that everyone has unique experiences, backgrounds, and talents, and it is through these differences that each of us contributes to the Company’s culture and success. At Diversified, our goal is to provide employees with opportunities to excel, to grow with the Company, and to make their journey with us a memorable one.

Diversified Maintenance Systems, LLC, is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.