JOB DESCRIPTION:
Under general supervision, this receptionist position provides high level administrative and executive support for Property Management Company. This property management company currently manages over 600 properties including single family homes, apartments, condos, and duplexes throughout the Tampa Bay area. This position requires someone who is bilingual, Spanish and English.
BILINGUAL RECEPTIONIST REQUIREMENTS:
- Experience assisting with real estate/property management with additional clerical support responsibilities
- Requires strong verbal and written communication skills. Self-initiator, with the ability to problem solve
- Requires the ability to maintain an approachable, friendly demeanor and work with competing priorities and demands
- Must be organized and task oriented, able to work in a fast- paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
- Detail oriented with the ability to convey information orally and in writing in a clear and concise manner
- Proficiency in Microsoft Office software: Word, Excel, Outlook, AppFolio a plus
- Requires excellent people skills and the ability to build and maintain positive, supportive working relationships
- Ability to multi-task and prioritize effectively, flexibly, and responsively with the ability to work with diverse work styles
BILINGUAL RECEPTIONIST DUTIES:
- Answers telephone, screens calls, transfer calls, or take messages to facilitate communications
- Assists with obtaining bids for additional work from outside contractors when a third-party vendor is required
- Maintains property management files and related communications
- Sets up and arranges meetings, facilities and accommodations as required
- Proofreads and edits materials to ensure high quality communications (English & Spanish)
- Collections of past due balances from previous tenants
- Rent collection
- 3-day notices and late rent calls
- Manage property utilities
- Communicate/Translate clearly with Spanish-speaking clients
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move 5-10 lbs. and occasionally lift and/or move up to 15lbs.
This position requires someone who is bilingual, Spanish and English.
Job Type: Full-time
Experience:
- Receptionist: 1 year (Required)
Education:
- High school or equivalent (Preferred)
Language:
- Spanish (Required)
- English (Required)
Work Location:
- One location
Benefits:
- Paid time off
Setting:
- Other
Ergonomic Workspace:
- No
Financial Duties:
- Billing
- Purchasing
Schedule:
- Monday to Friday
- 8 hour shift
- Overtime
