Job details
Salary $12 – $24 an hour
Job Type Full-time Part-time Contract
Number of hires for this role 1
Qualifications
- Associate (Preferred)
- Bookkeeping: 2 years (Preferred)
Full Job Description
Bookkeeper/Office Coordinator
We are a full-service meeting and event management company based in Tampa, FL We are a small, focused boutique company and we strive to provide an exceptionally high level of service. We offer a comfortable and creative work environment while working with very fast-paced clients and projects. Our goal is to create a strong partnership with our clients and consistently go the extra mile to surpass expectations. We are looking for someone to complement our team in the areas of Accounts Payable, General Accounting Support and Office Management. This individual must be a high energy individual who is able to multi-task, effectively handle multiple projects, with a strong drive to excel in our company. Our successful candidate will possess a team-player attitude and be detail-oriented with a solid sense of accountability. This person will also be a confident, pro-active thinker, highly organized, and understand the need for confidentiality.
Responsibilities:
General Office:
- Provide excellent customer service both via phone and email.
- Answer, screen and direct incoming calls.
- Greet clients and assist in preparation for client meetings and presentations.
- Receive and distribute incoming mail and faxes for the San Francisco and Las Vegas offices.
- Office equipment maintenance (copier and printers — including supplies)
- Kitchen maintenance (daily and weekly)
- Assist team members with destination research, as necessary
- Understand office/phone/email etiquette and professionalism.
- Manage business insurance policies
- Purchase all office supplies, equipment and furniture
- Manage office phone system
- Management of all shipping and receiving
- Various Event planning projects include, but not limited to arranging transportation, sourcing event production components and collateral/signage
Bookkeeping:
- Processing invoices, purchase orders, and bills in QuickBooks
- Preparation and filing of quarterly sales & use tax returns for Florida
- Annual preparation and filing of IRS 1099 tax forms
- Budget management and final reconciliation for all events
- Communicating with clients/vendors through email/phone as needed
- Performing bank reconciliation of company’s accounts, and credit card accounts on a monthly basis
- Managing both Accounts Payable and Accounts Receivable including depositing checks in banks and creating/mailing checks to vendors.
- Preparation of all financial reports, including Profit and Loss Statement, Balance Sheet, Income-Statement, and Statement of Cash Flows
- Preparing quarterly budgets of sales and expenses
- Reimbursing employees for business expenses
- Sending wire transfers to vendors on an as needed basis
- Preparation of excel reports for cash flow management
- Assisting in annual auditing by preparing company financial reports for multiple years
- Filing of all bills and documents in a timely manner
Qualifications Required:
Our ideal candidate must possess excellent computer skills to include Microsoft Office and QuickBooks and have overall knowledge, experience and comfort on computers. They must provide superior customer service to both clients and vendors. Attention to detail and organization are critical to success in this position.
- Knowledge of QuickBooks
- Clear understanding of general accounting principles
- Strong in Excel
- Excellent analytical, organization and communications skills with an ability to interact will all levels of the organization as well as external vendors/customers
- Attention to detail and a demonstrated ability to work well independently
- Must be reliable and pro-active within a fast-paced environment
- Ability to prioritize workload and strong follow-up skills
- Hands-on, team player who possesses a can-do attitude
To Apply:
In order to be considered for this position, please email your cover letter, resume, and salary history and please put Bookkeeper/Office Coordinator as the subject of your email. Your cover letter should highlight job experience and schooling that pertains to this position.
Job Types: Full-time, Part-time, Contract
Pay: $12.00 – $24.00 per hour
Benefits:
- Flexible schedule
- Paid training
Physical Setting:
- Office
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Associate (Preferred)
Experience:
- Bookkeeping: 2 years (Preferred)
Work Location:
- One location
Work Remotely:
- Temporarily due to COVID-19
Work Location: One location
