We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks at for-profit college. Duties of the Administrative Assistant include bookkeeping, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, QuickBooks, and office equipment. If you have previous experience in a college or university setting, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Provide support to students
- Organize and schedule admissions appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Perform various day-to-day bookkeeping and accounting duties
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
- Proven experience as an administrative assistant or bookkeeper
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Proven experience with QuickBooks
Job Type: Full-time
Pay: $12.00 – $20.00 per hour
Schedule:
- Monday to Friday
Work Location:
- One location
Setting:
- Education
Ergonomic Workspace:
- Yes
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
- Purchasing
This Company Describes Its Culture as:
- Aggressive — competitive and growth-oriented
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- Temporarily due to COVID-19
https://www.indeed.com/jobs?q=Office%20Assistant&l=Tampa%2C%20FL&fromage=1&vjk=c7cdb9512145963d
