Hourly, Part Time – 20-25 hours a week.
Bookkeeper and HUD Specialist Job Responsibilities:
Seeking motivated Bookkeeper and HUD Specialist to be responsible for providing account management services for 70+ SSI/SSA individuals. As well as coordinating and processing paper work for residents at HUD 202 properties a Certified Occupancy Specialist (COS) designation is a plus. Bookkeeper will oversee and safeguard client funds and ensure all income and expenses are recorded accurately and timely, as well as ensure all resident HUD files and leases are up to date and timely filed. The successful candidate will have had exposure to or experience with general accounting and HUD properties and paperwork. Success in this position requires a high degree of energy, excellent organizational skills and a degree of self-reliance. It is expected that the candidate will have a professional demeanor, good writing and speaking skills and be proficient in Microsoft Excel, Word, and Outlook.
Bookkeeper and HUD Specialist Job Duties:
- Work directly with internal staff and external property management consultant to process HUD subsidy certifications and interim recertifications. Collect documentation to verify income, medical deductions, and other adjustments to income.
- Process Move in/Move out paper work, Lease agreements and other pertinent documents in compliance with agencies requirements, regulatory specifications and Fair Housing laws.
- Ensure timely processing of rent and reserve payments and intercompany financial transactions.
- Review and resolve discrepancies found thru Enterprise Income Verification.
- Facilitate and lead annual HUD Management Occupancy Review (MOR) Audit
- Review and stay updated on any changes to the HUD Handbook that affect the properties, EIV procedures, and VAWA requirements.
- Interface with community resources, e.g., Social Security Administration, Section 8, various accounts on behalf of the client.
- Coordinate with case managers to develop and maintain client budgets, based on current and ongoing individualized needs.
- Prepare and maintain clients’ monthly income and expense reports.
- Ensure agency compliance with representative payee laws and guidelines by preparing reports required by Social Security.
- Utilize Therup Software to maintain back up for deposits, expenses and reconciling accounts and intercompany transactions.
- Perform other duties as assigned.
Required Knowledge, Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as assigned. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Experience with HUD Section 8, 202 or affordable housing programs a plus.
- Certified Occupancy Specialist (COS) designation a plus.
- Knowledge of state landlord/tenant rights and obligations. Knowledge of Fair Housing Laws.
- Efficient with Microsoft Office applications such as Excel, Word and Outlook.
- Strong attention to detail and possess problem solving and analytical skills
- Strong written and oral communication skills, able to read and understand technical forms.
- Work experience in accounting/bookkeeping and/or multi-unit housing.
- Ability to work independently with minimal supervision and manage multiple projects simultaneously.
Education and Experience
- High school diploma or GED and 2+ years’ experience in accounting/bookkeeping and/or multi-unit housing, or Associate Degree and 1+ years’ experience in accounting/bookkeeping and/or multi-unit housing.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit and use hands along with fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.
Specific vision abilities required by this job include close vision.
Work Environment
The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is exposed to other staff, computers, printers, scanners, fax machines, and phones. The noise level in the work environment is usually moderate.
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it.
Job Type: Part-time
Experience:
- accounting/bookkeeping: 2 years (Preferred)
- HUD Section 8, 202 or affordable housing: 1 year (Preferred)
- Microsoft Applications (Excel,Word and Outlook): 1 year (Preferred)
- Multi-Unit Housing: 2 years (Preferred)
Education:
- High school or equivalent (Required)
License:
- Certified Occupancy Specialist (Preferred)
