Desired:Constant Contact Microsoft Word Microsoft Powerpoint Legal Research
Nature and Scope of Position
- Brokerage administration and transactional tasks – process new listings to include: proofing and editing according to the published editorial style guide, executing out-of-state compliance procedures, creating materials with company programs, and processing additional changes as necessary.
- Create files and adhere to the company’s filing system.
- Generate, copy, scan and bind documents for use by management and agents.
- Assist Operations Manager in the processing of closings and under contracts.
- Utilize postage machine and other shipping methods.
- Assist in maintaining cleanliness of staff area, kitchen etc., as well as with the stocking of
- supplies and the basic maintenance of copiers and other office machines.
- Cross-train in Operations Manager duties for coverage as needed.
- In-office coordination for firm-wide technology/similar launches.
- Assisting in maintaining Regional Manager’s calendar including scheduling webex meetings, maintaining recurring meetings.
- Back-up phones/front office support relief per company standards.
- Training and support to new agents, originators, agent assistants, staff and management – Learn and conduct training in accordance to established training modules for all software, firm applications and policies/procedures. This training will be conducted on an ongoing basis as directed by the Operations Manager. The software, applications and policies/procedures include (but are not limited to):
- Internal Propriety Programs
- Salesforce
- CoStar
- LandVision
- LexisNexis
- WebEx
- Constant Contact
- VOIP Telephone System
- Marketing/Branding Materials
- Transaction File Management
- I.S. Dept. Tools: Mobile Device Setup, New User Network Set-up & Computer
- Requirements, Agent Computer Maintenance, etc.
- Do Not Call’ Compliance
Required Knowledge, Experience and Attributes
- Strong computer skills including MS Word, Excel, PowerPoint, and Outlook; InDesign helpful.
- Strong editing skills, i.e., spelling, grammar, punctuation
- Some previous experience in a training capacity preferred
- Professional appearance and demeanor
- Be reliable and punctual
- Professional phone and customer service etiquette
- Possess a friendly, proactive attitude and a strong desire to learn and progress
within the firm.
- Real estate knowledge helpful
Job Type: Full-time
