This position provides a variety of marketing and administrative day-to-day services to a team of commercial real estate brokers. Duties will include such things as preparation of general correspondences, proposals, flyers, office building tour packages, and team brochures. This person will handle research requests, maintenance of client databases using Salesforce, sending email blasts, and preparing owner reports. This position will be responsible for the overall organization of the brokerage team, scheduling and coordination of projects, and will ensure deadlines are met.
Duties & Responsibilities:
- Organizes client/visitor conference calls and meetings including coordination of Outlook calendars invitations and assisting in preparing brokers for meetings
- File, organize and keep records of correspondence, project documents, and team expenses
- Conduct research on companies, clients and prospects; check mailing lists for accuracy, and maintain records
- Schedule broker/client entertainment, reservations, and travel arrangements
- Prepares marketing materials including client presentations, Request for Proposals and Marketing Packages using Power Point and desktop publishing software
- Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings and special projects
- Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction
- Manages contacts in Salesforce and distribution lists, including database management
- Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
- Produces and maintains tables of comparable leases/sales by category, size and geographic location
- Works with Branch Public Relations vendor with regard to press releases
- Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts receivable and pending items on deals outstanding
- Orders property signs and presentation materials as required
- Reviews calculations on RTDs (revenue processing documents) for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
- Recommends improvements to current procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc.
- Performs all general administrative duties as needed
Requirements:
- 5+ years administrative experience
- Strong organizational skills, expert multi-tasking abilities
- Ability to work in a fast-paced environment, prioritize, and meet deadlines
- Knowledge of legal contracts or familiarity with real estate is beneficial
- Excellent oral and written communication skills; professional demeanor with clients
- Familiar with email marketing
- Advance proficiency in MS Office Suite – Word, Excel, PowerPoint
- Experience with Salesforce preferred
- Associates or Bachelor’s Degree
Brokerage Coordinator – Admin – (1500653)
Primary Location: USA-Florida-Tampa
Job: Administration
Organization: US Operations
Work Basis: Full-time
Employee Status: Regular/Permanent
Travel: No
Job Posting: Feb 10, 2015
To Apply, visit https://cushwake.taleo.net/careersection/ex/jobsearch.ftl?lang=en&portal=101430233
Cushman & Wakefield is the world’s largest privately‐held commercial real estate services firm. Founded in 1917, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal.
Cushman & Wakefield is an equal opportunity / affirmative action employer, and as such, we hire the most talented professionals and invest in superior resources and technologies. The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield.
Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
