| Summary This position provides a variety of marketing and administrative day-to-day services to a team of commercial real estate brokers. Duties will include such things as preparation of general correspondences, proposals, flyers, offering memorandums, and team brochures. This person will handle research requests, maintenance of client databases, sending email blasts, and preparing owner reports. This position will be responsible for the overall coordination of projects and will ensure deadlines are met. Job Description Responsibilities Organizes client/visitor meetings and assists in preparing brokers for meetings Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction Manages contacts and distribution lists, including database management Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule Maintains and updates the branch database and proposals Produces and maintains tables of comparable sales by category, size and geographic location Works with Branch Public Relations vendor with regard to press releases Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding Reviews Deal Management calculations for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant Performs all general administrative duties as neededRequirements BA or BS in Business, Marketing or related field preferred Physical Requirements
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