Position No: 2281OPS
Division: Operations & Technology
Location: Sydney
Work Type: Open Term – Full Time
Applications Close: 20/02/2019 6:00 PM
The opportunity
We currently have an open term, full time opportunity at our Sydney office for a Business Assistant and Facilities Coordinator to manage QIC’s Sydney corporate office through day-to-day coordination of facilities-related tasks, general office administration and front-of-house services.
Working at one of Sydney’s most established, prestige business addresses, you will be joining a high energy and collaborative team who are based in the Brisbane head office. The team provide facilities management and office administration services to all internal staff and clients of QIC globally.
Your role will be responsible for delivering high-touch and professional business assistance with a strong emphasis on customer service.
Other duties will include:
- acting as the occupational workplace health and safety ambassador;
- prompt and timely response to telephone enquiries, call transfers and message taking for staff;
- maintaining cleanliness and tidy appearance of the reception area and preparing meeting rooms;
- advising staff of available facilities, induction and emergency procedures;
- being the point of contact to coordinate facilities maintenance works;
- provide administrative assistance to both onsite staff and interstate visitors as required.
The ideal candidate
To be considered as a strong candidate, you will be a team player with demonstrated experience in a similar role and have had exposure to a broad range of office secretarial/administrative functions within a large, complex business. You will have the confidence to manage office requirements whilst delivering an excellent front-of-house service. With meticulous attention to detail, you will competently manage multiple stakeholders and demonstrate excellent verbal and written communication skills.
This role requires a minimum of 5 years support experience in a corporate fast paced environment where you have worked extensively with Microsoft Office suite particularly Outlook. Well-developed organisation and time-management skills coupled with proactiveness, drive and professionalism would be highly advantageous, as would formal Business administration training.
About QIC
QIC is a global diversified alternative investment firm offering infrastructure, real estate, private capital, liquid strategies and multi-asset investments. It is one of the largest institutional investment managers in Australia, with A$86 billion (30 June 2018) in funds under management. QIC has over 1000 employees and serves more than 115 clients including governments, pension plans, sovereign wealth funds and insurers, spanning Australia, Europe, Asia, Middle East and the US. Headquartered in Brisbane, Australia, QIC also has offices in Sydney, Melbourne, New York, Los Angeles, Cleveland, Fort Lauderdale, San Francisco, London and Copenhagen.
At QIC our pursuit is to be an inclusive organization, one in which every employee has a true voice. We want every employee to have a sense of belonging within QIC and to know that their differences are valued, whatever the difference. We want to build people leader capability to reduce unintended bias and ensure we are leveraging the uniqueness of all our people.
Applications will be accepted until close of business 20 February 2019.
Applications from Recruitment Agencies will not be considered.
Follow QIC on LinkedIn to receive the latest industry news and job updated at: https://www.linkedin.com/company/qic
https://careers.qic.com/page.php?pageID=160&windowUID=0&AdvertID=444560&source=34577
