World of Westchase (WOW) is looking for job candidates for its Business Manager/Advertising Sales position. The full-time, independent contractor position requires a motivated, deadline-oriented individual working out of his/her home office. Duties include (but are not limited to):
Advertising Sales/Management
- Responsible for monthly magazine’s ad sales, ads and layouts, monthly magazines inserts, business directory and online ads, annual directory’s ad sales ads and layouts.
- Promote and sell advertising for WOW, WestchaseWOW.com, the Westchase Resident Directory and the WOW Business Directory
- Locate and contact potential advertisers to offer advertising services
- Build relationships through understanding advertisers’ markets, budgets, needs and expectations
- Explain to advertisers how specific types of advertising will help promote their products or services in the most effective way possible
- Provide advertisers with rate card, contract, and design-related options
- Process all correspondence and paperwork related to accounts
- If design services are not needed, collect final ads for placement
- If design services are needed, determine client needs, collect media for the ad, create final copy, and act as liaison and editor for designer and client during the design process
- Prepare promotional plans, sales literature, media kits, and sales contracts
- Complete final layouts, proof all ads, and provide final magazine proof approval in both the monthly magazine and directory
- Create monthly ad sales analysis
- Complete annual advertising comparative cost data
Business Management
- Billings and collections in connection with advertising
- Cash control, including maintaining bank accounts and making recommendations to WOW Board for accounts, cash instruments, etc.
- Pay bills as approved in annual budget or otherwise properly authorized and obtain President’s signature, as needed
- Create and oversee distribution of the annual Westchase Resident Directory and the WOW Business Directory including collection of the update inserts
- Coordinate WOW Extra Wrapper (ads) and inserts
- Update WOW Business Directory in hardcopy and online Monthly
- Along with Publisher/Managing Editor, communicate with WOW independent contractors, advertisers and printer to ensure timely submission to printer of each month’s copy
- Assist in creative design as needed
- Equipment management as needed
- Along with Publisher/Managing Editor, coordinate distribution dates with printer and distribution manager
- Submit articles and/ or features as needed
- Present accounts (after appropriate collection measures have been made) for write-off consideration to Board
- Handle monthly subscriptions and complimentary copies
- Maintain extra copies of WOW and annual directory, as well as promotional and other items
- Work with Publisher/Managing Editor in preparation of annual budget
- Participate in all WOW, Inc. meetings, including, but not limited to, the annual, special and quarterly meetings unless requested otherwise
- Maintain books and records of WOW, Inc. using accrual accounting
- File Small Claims lawsuit(s) as set in policy or approved by WOW, Inc. Board
- Represent WOW, Inc. in Small Claims Court
- Prepare 1099s and mail as required by law
- Assist CPA as needed for annual audit and annual tax filings
- Participate in quarterly “special procedures”
- Assist Treasurer or other Board members as requested
- Prepare and file Nonprofit Corporation Annual Report as required by law to be approved by WOW Board
- Prepare and handle promotional materials, contests, special gift packages, in-kind sponsorships, etc.
- Supply and material management (distribution bags, contracts, envelopes, paper, etc.)
- Supervise Distribution Manager
- Maintain and provide complete list to Graphic Designer monthly of babysitters
- Maintain and provide online and print business classifieds to Publisher monthly
- Annually Manage/Organize the Great West Chase race events, including securing committee, sponsors, registrations, volunteers, and logistics
Position Skills Overview:
- Effective Writing and Communication Skills: persuasive, outgoing, good listener
- Organizational Skills: manage various stages of sales process with new and existing customers, keeping detailed status information on each advertiser
- Self-confident: comfortable with making cold calls to potential clients and with managing difficult advertisers
- Technical Aptitude: ability to develop an understanding of the advertising, print and communications process, as well as, computer software platforms (Adobe Acrobat, Photoshop, Mail Chimp, Microsoft Excel, Microsoft Word, Microsoft Access, etc.)
Preferred candidates will have experience in advertising sales, billing and collecting (WOW uses Quickbooks), and social media promotion. Event organization a plus.
Position starts May 1. Compensation is commensurate with experience.
Interested candidates should submit a cover letter and resume to [email protected] by Feb. 20.
