We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include assisting all departments, billing, and insurance. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.
Responsibilities
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Assist administrative staff and help divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
Skills
- Proven experience as an office administrator, office assistant or relevant role
- Experience with billing and insurance
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office
- Qualifications in secretarial studies will be an advantage
- High school diploma; BS/BA in office administration or relevant field is preferred
Work Environment for the position
- The Wave is a 24 hours, 7 days a week operation. The Wave offers round the clock admission services to its clients. As an at-will employer The Wave cannot guarantee any specific schedule.
- Due to the nature of our client base a tolerance for stress is needed and an ability to adjust to potential rapid changes in course of direction. You must be able to work productively in a sometimes high‐pressure, unpredictable and stressful work environment, while still maintaining good communication and a positive, can-do attitude and approach to challenges.
COMPETENCIES:
Competencies are established by HR
POSITION REQUIREMENTS/QUALIFICATIONS
1. EDUCATION:
High School Diploma or Relevant Experience listed below.
2. EXPERIENCE:
3+ years working in an administrative support role. Experience working with Patients or Clients in a Medical Setting strongly preferred.
3. SKILLS AND ABILITIES
- Understands HIPAA privacy laws.
- Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
- Ability to analyze situations accurately and adopt an effective course of action
- Ability to plan, organize and prioritize work
- Ability to work independently with little direction
- Ability to complete work efficiently with many interruptions
- Ability to work confidentially with discretion
- Ability to meet schedules and time lines
- Ability to understand and follow oral and written directions
- Ability to communicate effectively, both orally and in writing
- Ability to understand scope of authority in making independent decisions
- Ability to review situations accurately and determine appropriate action according to established guidelines
- Ability to establish and maintain effective working relationships with others
Job Type: Full-time
Pay: $13.00 – $15.00 per hour
Benefits:
- Dental Insurance
- Health Insurance
- Life Insurance
- Paid Time Off
- Vision Insurance
Experience:
- administrative assistant: 1 year (Preferred)
Education:
- High school or equivalent (Required)
Work authorization:
- United States (Required)
Work Location:
- One location
Typical start time:
- 9AM
Typical end time:
- 5PM
Schedule:
- Monday to Friday
- Day shift
- 8 hour shift
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
