Purpose:
The Business Office Manager reports to the General Manager and is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative associates and administrative functions.
Qualifications
Education and Experience:
High School graduate or equivalent certificate; Associates degree preferred.
Successful completion of bookkeeping/
accounting courses is helpful.
3 to 5 years’ progressive experience in office management required.
Skills and Requirements:
Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook), as well as familiarity with the Internet and its search tools.
Ability to produce proposals and presentation packets Strong analytical skills.
Ability to maintain databases (HR, vendors, etc.).
Strong organizational, oral, and written communication skills.
Knowledge of payroll and benefits systems.
Knowledge of basic GL and Accounts Payable systems.
Knowledge of office equipment and ability to troubleshoot Effective time management and organizational skills.
Self-¬motivated and ability to work with minimal supervision.
Results oriented.
Customer service orientation.
A proven team player.
Responsibilities
Essential Accounting Functions:
Codes all invoices for payment.
Verifies the appropriate approvals on all invoices.
Provides vendor information to the Accounting department.
Batches weekly invoices for payment.
Audits expense reports and petty cash reconciliations.
Provides month-end close accruals to Accounting department.
Responds to all vendor inquiries.
Adheres to the weekly accounting cycle.
Enters post ancillary charges/fees into billing system.
Assists General Manager in reviewing Resident bills.
Assists General Manager with Resident file maintenance.
Distributes Resident bills in a timely manner.
Demonstrates an understanding of the components of an accrual basis financial statement.
Analyzes variances in departmental payroll vs. budget.
Understands capital expenditure vs financial statement expense.
Analyzes revenue by product type.
Assists General Manager with annual budget process.
Assists General Manager with analyzing monthly financials.
Training Requirements
Successful completion of company orientation.
Successful completion of CRM application training and demonstrated ability to use application effectively.
May have their picture taken and image used in social media or community advertising.
May be video recorded from devices installed by families in residents’ apartments.
