Job details
Job Type Full-time
Full Job Description
171005
The Business Operations Manager (HR and Administration) serves in an operational and administrative support role within the Authority’s Human Resources and Administration Departments. “Administration” consists of Enterprise Risk Management and Records & Information. This position will provide overall high-level administrative support for department heads under the direction of the Vice President of Human Resources and Administration. This role requires a hands-on, pro-active professional approach to creating and delivering the day-to-day administrative and office management services for Human Resources and Administration and contributes to ensuring the Authority’s culture, business requirements and objectives are aligned.
POSITION ACCOUNTIBILITIES
Note: The following position responsibilities are illustrative and not exhaustive. The position description is not intended to be, nor should it be construed as an all-inclusive list of the duties associated with the position. Management may require incumbents to perform job duties other than those contained in this document at any time. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Independently performs a wide variety of office management and project-focused responsibilities supporting the Human Resources and Administration department leadership.
- Acts as liaison between HR and Administration and other departments including, but not limited to, the Finance and Procurement departments for budget, requisition/purchase order, and invoice inquiries for HR and Administration.
- Researches, collects, and interprets data, and compiles statistical and analytical reports.
- Independently determines priority status for the Vice President’s calendar giving special attention to requests that reference important matters received or observed, such as incoming communications (email, correspondence, statements, face-to-face meetings requests, phone calls and internal staff actions).
- Initiates annual and ad-hoc purchase orders, requisitions and expense reports; processes incoming invoices for departments and/or project specific work.
- Manages Board-related and legal items for Human Resources and Administration.
- Initiates and composes Board agendas, meeting minutes, general business correspondence, memos, spreadsheets, etc. in final form for approval or signature of VP and department heads.
- Reviews correspondence for consistency and compliance with administrative policies and procedures, approvals and signatures, as well as formatting, grammatical construction and typographical errors.
- Participates in Authority meetings related to HR and Administration activities as needed (Health Fairs, Open Enrollment and Town Hall Meetings, etc.).
- Secures and monitors restricted, sensitive and confidential records or information to include but not limited to records involving personnel, payroll, medical, performance or disciplinary.
- Prepares a variety of routine correspondence, notifications, forms, meeting minutes and related documents in order to communicate information to staff and employees.
- Proofreads printouts, reports and other documents/forms used by assigned HR Business Partners in order to identify and eliminate errors.
- Works closely with HR Business Partners to assist in the coordination of events, employee recognition events, community service projects and other program(s) and events aimed at maintaining a positive culture with the Authority and Tampa Bay Community.
- Schedules department team building or other group meetings and facilitates agendas, meals, event space requests, etc.Tracks, monitors and manages office supply inventory and approves general supply orders.
- Completes written and verbal employment verifications as requested.
- Maintains discretion in matters of confidentiality.
- Performs other related duties as required.
MINIMUM QUALIFICATIONS
Graduation for an accredited college or university with a minimum of an Associate’s Degree in Business Management, Business Administration, Public Administration or other related field of study and three (3) to five (5) years of Oracle experience (or other similar system to include creating/processing requisitions, purchase orders and expense reports) and at least five (5) years supervisory and/or administrative office management experience or an equivalent combination of related experience, training and education necessary to perform successfully in the role.
JOB SPECIFIC COMPENTENCIES
- Ability to communicate effectively orally and in writing.
- Ability to conduct research, collect and interpret data and compile statistical/analytical reports.
- Ability to effectively lead or supervise lower level administrative staff and/or interns.
- Ability to initiate projects and presentations based on department needs.
- Ability to serve the public and represent departments with courtesy and professionalism.
- Ability to use discretion and independent judgment in evaluating information.
- Ability to multi-task effectively
- Advanced level of skill set using Microsoft office products such as Outlook, Word, Excel and PowerPoint.
- Experience with Oracle expense reporting or other similar system is required.
- Knowledge of HR office administration, such as managing personnel files and records, transcription, designing HR specific forms and other related HR procedures.
- Knowledge of Human Resource processes and transactions is a plus.
- Knowledge of the access, storage, destruction and release of restricted, sensitive and confidential information, and applicable guidelines. Florida Public Records knowledge a plus.
- Knowledge of the principles and practices of Human Resource administration is a plus.
- Skill in project and office management.
- Skill in using logic and reasoning to identify complex problems and evaluate and implement alternative solutions, conclusions or approaches.
TPA MISSION STATEMENT
To be a major driver in the economic growth of the Tampa Bay Region. We will be leading edge innovators to create global access and extraordinary customer experiences through our people and facilities to build prosperity for our stakeholders and the region.
TPA VISION STATEMENT
To be a vibrant aviation gateway for Tampa Bay, providing access and economic opportunity for our stakeholders.
The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.
The Aviation Authority-Tampa International Airport welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.
Primary Location US-FL-Tampa
Work Locations OFFICE-HCAA
Job Administrative – Exempt
Organization Human Resources
Schedule Regular
Shift Standard
Employee Status Non-Management
Job Type Full-time
Job Level Day Job
Travel No
Job Posting 07/07/2021, 3:46:03 PM
https://tampaairport.taleo.net/careersection/ex/jobdetail.ftl?job=13985&p_site_id=1021
