Purpose:

The Business Office Manager reports to the General Manager and is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative associates and administrative functions.

Qualifications

Education and Experience:

• High School graduate or equivalent certificate; Associates degree preferred.
• Successful completion of bookkeeping/
• accounting courses is helpful.
• 3 to 5 years’ progressive experience in office management required.

Skills and Requirements:

• Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook), as well as familiarity with the Internet and its search tools.
• Ability to produce proposals and presentation packets Strong analytical skills.
• Ability to maintain databases (HR, vendors, etc.).
• Strong organizational, oral, and written communication skills.
• Knowledge of payroll and benefits systems.
• Knowledge of basic GL and Accounts Payable systems.
• Knowledge of office equipment and ability to troubleshoot Effective time management and organizational skills.
• Self-¬motivated and ability to work with minimal supervision.
• Results oriented.
• Customer service orientation.
• A proven team player.

Responsibilities

Essential Accounting Functions:

• Codes all invoices for payment.
• Verifies the appropriate approvals on all invoices.
• Provides vendor information to the Accounting department.
• Batches weekly invoices for payment.
• Audits expense reports and petty cash reconciliations.
• Provides month-end close accruals to Accounting department.
• Responds to all vendor inquiries.
• Adheres to the weekly accounting cycle.
• Enters post ancillary charges/fees into billing system.
• Assists General Manager in reviewing Resident bills.
• Assists General Manager with Resident file maintenance.
• Distributes Resident bills in a timely manner.
• Demonstrates an understanding of the components of an accrual basis financial statement.
• Analyzes variances in departmental payroll vs. budget.
• Understands capital expenditure vs financial statement expense.
• Analyzes revenue by product type.
• Assists General Manager with annual budget process.
• Assists General Manager with analyzing monthly financials.

Training Requirements

• Successful completion of company orientation.
• Successful completion of CRM application training and demonstrated ability to use application effectively.
• May have their picture taken and image used in social media or community advertising.
• May be video recorded from devices installed by families in residents’ apartments.
• https://tesserawestchase.vikus.net/jobs/j80jD7YB-ka3F687KwVdTw?ref=Indeed&title=Business%20Office%20Manager%20-%20%28BOM%29%20-%20Full-Time%20