Business Operations Coordinator (Washington, DC) – CBRE

Deadline to Apply: 8/22/2015

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Responsibilities

Working under direct supervision, provides routine day-to-day business operations support to multiple lines of business for the Local Market Area. Responsible for processing AP transactions, such as vendor invoices and expense reports, Billing and Accounts Receivables, and Expense Reconciliations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates the timely entry and processing of standard AP transactions such as vendor invoices and expense reports. Codes and allocates expenses within appropriate system such as PeopleSoft. Researches vendor invoices and payment inquiries.
• Prepares billing requests for non-transaction items such as client marketing reimbursement and/or employee reimbursement.
• Prepares monthly and quarterly reconciliations.
• Reviews and tracks expenses to stay within approved budgets.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

Qualifications

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES

Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc. Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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