Salary $65,000 – $75,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Required)
- Microsoft Office: 3 years (Required)
- Administrative Support: 5 years (Required)
- US work authorization (Required)
Full Job Description
Ventura Law is looking for an Executive/ Personal Assistant (EA) to provide support to our St. Petersburg, Florida-based CEO. We are looking for proactive candidates who can identify both the issues and solutions; can handle a variety of tasks; and likes to work independently. Candidates who have successfully worked as executive / personal assistances are preferred.
The position will be a combination of remote work and in-office meetings with the CEO in the St. Petersburg Office. The position also requires a flexible work schedule. Given the nature of this position, there are times when the EA will need to be available during evenings and weekends.
The EA provides executive support in a one‐on‐one working relationship and serves as the primary point of contact for internal and external constituencies. The EA completes a broad variety of administrative and personal tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel‐ and sales‐related meetings. Other duties include, but are not limited to:
- Perform follow-up on business initiatives begun by the CEO. Keeps track of the status of projects and provides appropriate updates when needed.
- Communicates directly, and on behalf of the CEO, with business partners, community leaders, client prospects, vendors, staff, external Board Members, and others, on matters related to CEO’s strategic initiatives.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures and without oversight.
Required qualifications include:
- 5+ years of Executive Assistant experience.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Must be extremely organized and detailed. Work in a face-paced environment and must have the ability to “connect the dots” to understand business initiatives.
- Should be comfortable with iPhone and Apple products. Ability to provide instruction on the use of technology.
- Must have the ability to “connect the dots” to understand business initiatives.
- Ability to manage both professional and personal appointments
- Strong communication skills, both written and verbal
- Proven ability to work independently in a fast‐paced environment.
Ventura Law is an established (founded in 1957) and a growing law firm located in Danbury, Connecticut with offices in NYC, Bridgeport, Norwalk, and Hartford. The firm specializes in personal injury, general practice, and complex litigation in federal courts across the United States.
Job Type: Full-time
Pay: $65,000.00 – $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Parental leave
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Saint Petersburg, FL: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you willing to be available outside the typical 9:00 to 5:00 workday occasionally – evenings and weekends?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 3 years (Required)
- Administrative Support: 5 years (Required)
Work Location:
- Multiple locations
Work Remotely:
- No
