JOB SUMMARY:
Provides general administrative support to an office or group of sales professionals. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Gathers supporting documentation to complete voucher forms and process Brokers’ commission payments while abiding by company accounting policies as well as local and national laws.
• Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
• Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.
• Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
• Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.
• Updates and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed).
• May coordinate advertising schedules and placement with local centralized marketing group.
• Tracks, collates and maintains inventory of marketing materials.
• Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES:
• No formal supervisory responsibilities in this position.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE:
• Associate’s degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry
CERTIFICATES and/or LICENSES:
• None.
COMMUNICATION SKILLS:
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE:
• Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
REASONING ABILITY:
• Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES:
• Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or In Designed preferred. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY:
• Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
APPLY LINK: http://appclix.postmasterlx.com/track.html?pid=ff80808141baf4c90141bd5c55c407e2&source=realestatelives
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EOE & AA Employer M/F/D/V
DIVISION PROFILE:
CBRE Group, Inc. (NYSE:CBG), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2012 revenue). The Company has approximately 37,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 300 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting. Please visit our website at www.cbre.com.
CBRE’s Brokerage division executes strategic, integrated and comprehensive commercial real estate brokerage services for tenants/occupiers, property owner and narrowly focused vertical industries in the office, industrial and retail sectors. Clients make informed real estate decisions underwritten by world-class and industry leading proprietary market research, analytical and consultative services. The Brokerage division draws frequently and seamlessly from other CBRE services to provide clients what they need functionally anywhere in the world.
