Career Experts has an exciting opportunity for an administrative assistant (property management) to join our clients growing team in beautiful St. Petersburg, Fl. The Administrative Assistant will help oversee and manage all company real estate assets, including newly-expanded, 33-acre corporate headquarters with four multi story buildings. This role is responsible for the successful operations of all company real estate property while working directly with the property manager to organize, plan and execute goals.Position Details/responsibilities Assist Property Manager with all aspects of day-to-day operations and administrative support as needed.Vendor contract administration, bid summaries, and budget/variance report review.Periodic property inspections and vendor walks.Creation and maintenance of a filing and organizing system for Property Management documents.Accurately prepare correspondence, purchase orders and other documents.Prepare and maintain summary Excel spreadsheets.Manage heavy incoming and outgoing e-mail traffic.Prepare project meeting minutes when applicable.Maintain and keep track of schedule/calendar using Microsoft Outlook.Prepare monthly expense reports for Property Manager and other team members (as required).Run errands as needed or requested.Time coding for Property Manager and other staff as needed.Provide backup support as needed or requested.Other tasks and assignments as needed or requested.Plan and coordinate property management events.Manage, update, close out work orders as needed. Heres What Were Looking For Real Estate Industry/Property Management/Construction Management experience required.College degree preferred.Technical proficiency with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat/Bluebeam, internet navigation/research, strong typing skills.Experience with internet-based work Order software (i.e. Angus Anywhere, Workspeed, etc.).Ability to work with little supervision: meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates.Experienced in supporting senior management as well as providing support to two or more people simultaneously.Demonstrated self-motivator and proactive in managing long-term projects and assignments in balance with daily tasks.Proven teamwork orientation and skills.Strong verbal, written, communication, and organizational skills.Should have flexible schedule and be able to work outside the core business hours (occasionally on short notice, and a limited basis) as needed.Proven ability to manage multiple, fast moving priorities and adapt to change Strong customer focus.Ability to accurately proofread and edit.
Upcoming Events
Sep
23
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Sep 23 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Sep
30
Mon
2024
all-day
5th Annual Jack Brubaker, Jr. Go...
@ Carrollwood Country Club
5th Annual Jack Brubaker, Jr. Go...
@ Carrollwood Country Club
Sep 30 all-day
5th Annual Jack Brubaker, Jr. Golf Classic Benefitting Career Rebound and Neuro Shifts September 30, 2024 Visit http://brubakergolfclassic.com/ for details – DETAILS POSTED SOON! Location: Carrollwood Country Club 13903 Clubhouse Drive Tampa, Florida 33618 Sponsorships[...]
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Sep 30 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Oct
7
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Oct 7 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Oct
14
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Oct 14 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Oct
16
Wed
2024
4:30 pm
“The Importance of Career & Cert...
@ Kforce Headquarters
“The Importance of Career & Cert...
@ Kforce Headquarters
Oct 16 @ 4:30 pm – 7:00 pm
Are you in a professional career transition or looking for a new job? Join us for our in person meeting with this month’s special guest, Jennifer Williams, Founder/CEO of Global Pathways Studies Foundation! Meet others[...]
Oct
17
Thu
2024
11:00 am
Tampa Job Fair – Tampa Career Fair
@ Holiday Inn Tampa Westshore Airport
Tampa Job Fair – Tampa Career Fair
@ Holiday Inn Tampa Westshore Airport
Oct 17 @ 11:00 am – 2:00 pm
About the eventTampa Job Fair October 17, 2024 – Tampa Career Fair Are you looking for a job in Tampa? If you are, this event is a must-attend. Meet with top hiring companies in Tampa,[...]
Oct
21
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Oct 21 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Oct
28
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Oct 28 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]
Nov
4
Mon
2024
5:30 pm
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Transition Masters – FREE 10 Wee...
@ via Zoom meeting
Nov 4 @ 5:30 pm – 8:00 pm
Transition Masters Training Transition Masters includes a combination of virtual lectures, and mock interview practice in a friendly, virtual and supportive environment, for FREE! All meetings are via Zoom conference. Career Clarity When you register for Transition Masters[...]