Commercial Property Manager – Tampa Abby Rubin Personnel (Tampa)

My client, a large Commercial Property Management firm, is currently seeking an experienced Facility/Property Manager to oversee a high profile portfolio in Tampa, Florida. The Primary Responsibility of the Facility/Property Manager is to oversee my client’s expanding portfolio of properties. The candidate will be responsible for overseeing all aspects of property management: coordinating repairs, scheduling preventive maintenance, tenant improvements, staff supervision, negotiating and maintaining contracts and certificates of insurance, establishing accurate budgets, setting and managing project schedules, as well as developing and maintaining relationships with tenants and contractors. This position will pay depending on experience, and will provide excellent benefits and room for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to [email protected]

Role and Responsibilities:

· Daily management and oversight of existing portfolio.

· Inspect and arrange for building repairs, track and assure satisfactory completion of repair.

· Arrange for preventive maintenance of building mechanics, systems and components at scheduled intervals.

· Renew mechanical & operational permits, certificates, licenses & contract service agreements.

· Contract and schedule performance of building services, oversee the bid process, negotiate vendor contracts, assure compliance with our insurance requirements.

· Schedule, coordinate and oversee multiple projects simultaneously, oversee the bid process, negotiate contracts, provide decision logic for selected vendor, assure adherence to insurance, permit and governmental compliance.

· Renovate buildings; work with contractors through the process of bidding, insurance, budgets, schedules and delivery of finished product.

· Recommend, bid and coordinate capital improvements.

· Coordinate, bid, and manage tenant improvements as needed.

Establish and maintain accurate operating budgets and manage the properties according to the approved budgets.

· Submit reports on status of projects and property issues as required; provide budget variance reports.

· Resolve Landlord building violations to full satisfaction of governing agencies

· Enforce the Tenants compliance with building codes and the Tenants resolution of violations they are obligated to cure.

· Review leases with ability to comprehend Landlord vs Tenant lease responsibilities and enforce compliance.

· Assist in the pursuit of new business.

· Engage vendors for environmental investigation and remediation when applicable.

· Correspond with and maintain tenant relations.

· Review and approve invoices for payment.

· Regularly exercises good judgment and decision-making logic to resolve day-to-day operational issues.

· Work closely and collaborate with other Company departments, including Acquisitions, Leasing, Marketing, Operations, Legal, Finance and Accounting.

· Maintain familiarity with building codes, technological advances and industry best practices.

· Ensure efficiency of staff through ongoing training, instruction, counselling and leadership.

· Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, time sheets, change of status forms, etc.).

· Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.

Qualifications and Education Requirements:

· Bachelor degree preferred.

· Professional affiliation with BOMA, IREM or IFMA preferred.

· Valid driver’s license required.

· Previous Commercial management experience with excellent operational skills a must, preferably three (3) to five (5) years.

· General knowledge and understanding of building components, systems and mechanics (roof, elevators, boilers, fire systems, water proofing etc.).

· Ability to handle the pressure of a dynamic work environment track projects & meet deadlines.

· Proper license required with applicable state real estate commission if required.

· Excellent written and verbal skills, as well as strong attention to detail and ability to effectively multi-task Obligation and ability to interact with all governing agencies.

· Ability to analyze and recommend solutions to overcome project hurdles and setbacks.

· Ability to read building plans.

· Working knowledge of MS Word, Excel & Outlook is necessary with ability to learn new software, Yardi, preferred.