401K, Dental, Life, Medical, Vision
Employment Type
Full-Time
Essential Duties:
· Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead are key.
· Assist attorneys with preparation of legal documents. Create, edit, and proofread work product to ensure accuracy.
· Maintain calendars including appointments and meetings.
· Processing reimbursements, expense reports and check requests.
· Effectively manage projects by meeting deadlines and conducting follow-up as needed.
· Inputs, reviews, edits, and closes timekeepers’ time entries through the firm’s web-based time entry program using firm standards.
· Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
· Opens new matters and generate client conflict checks. Sets up and maintains timekeeper’s work files, including daily and regular filing.
· Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Qualifications:
· Minimum of 2 years of legal assistant. Prior commercial real estate and/or land use experience is preferred but not required.
· Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
· Experience with a document management system and time entry system preferred.
· Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
· Attention to detail and good organizational and analytical skills.
· Flexible attitude and the ability to deal well with changing assignments and priorities.
· Ability to multi-task.
· Professional appearance and demeanor.
· Client-oriented focus.
· Billing experience preferred.
· BA/BS preferred, but not required.
