Summary/Objective: The overall objective of this position is to work with commercial real estate agents and assist their needs within the department to make for a better outcome for the company as a whole.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Agent Services
Research property details and assist with creating Broker Opinion of Value’s for salespersons
Create Sale & Lease Listing Agreements
Make sure salesperson gets the executed listing agreement, order sign placement, start a property data file for all property information
Track expiring listings & create extension forms. Send email reminders to agents
Create Lease Invoices for executed leases
Create STR’s & LTR’s for closed sales for commissions to be paid
Research properties as needed by agents
Make sure faxes, emails messages get to the intended recipient
Learn LandVision to assist sales team with items like creating marketing maps with existing businesses in an area
Find Zoning, Land Use, & Flood Zone information, as needed by agents
Find water supply & electric supply to vacant land as needed by agents
Get approval on invoices & purchase orders and turn in to accounting for processing
Help with training of new sales staff
Create Price Amendments for listings
Prepare information for sales meetings
Try to assist all salesperson requests for information, forms, research, printing, presentations, reminders, etc.…
Supply orders
Sign order and placement verification
· Marketing Services
Create a property flyer from information in the property data sheet
Post listing on the commercial MLS websites such as FGCAR, LoopNet, ResourceCenter, MLS, etc. Send an email to associates with links once completed.
Pull mailing lists to send property information to. Do letter merge, envelope merge, and print letters, envelopes, & flyers for mailings
Create Property Profiles
Create mailing Postcards
Help meet print and social media deadlines
Social media campaign design and implementation
Update designs for brochures, listing presentations, marketing material and other communication pieces
Generate traffic on website, social media pages, etc.… with the goal to brand, lead capture and grow business
Analytic reporting on social media and web platforms
Content editing for grammar, clarity and SEO practices
Various design platform knowledge would be helpful but not mandatory – InDesign, Photoshop and Microsoft Office
Consult on budget requirements for PR and Marketing projects
Web design consultation
· Public Relations
Press relations and communicating with our PR team
Occasional representation of the company at public and private events
Target property type campaigns to generate commercial leads.
Generate traffic on website, social media pages with the goal to brand, lead, and capture and grow business
· Other Services
CRM database management
Constant Contact
Email campaign with different services
Dropbox or cloud based setup & management
Owners Reports
Setup new associate paperwork, system setup, order business cards & fee collection
Escrow Deposits and Escrow Requests & Critical Dates for closings
Pull Demographics of Properties on STDB.com
Order Supplies
Content editing for grammar, clarity and SEO practices
Consult on budget requirements for projects in PR, Marketing, Supplies, etc.
· Competencies
Collaboration Skills, ability to interact with both internal and external customers at all levels
Communication skills, verbal and written Discretion
Ethical Conduct
Organizational Skills, ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.
Personal Effectiveness/Credibility
Technical Capacity
· Work Environment/Dress Code
Dress code is business casual attire. Office/indoor environment
· Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. This is largely a sedentary role; however, some filing and movement through the office is required. This would require but is not limited to the ability to lift files, open filing cabinets, and maintain office equipment. This job requires good hearing and eye sight for customer communication and computer input.
· Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.
· Travel
Travel up to 10% when necessary
· Required education and experience
High school diploma or equivalent
· Preferred Education and Experience
1-2 years of real estate or administrative assistant experience
· Additional Projects and Tasks as Assigned
· Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Berkshire Hathaway HomeServices Florida Properties Group has been locally owned and operated in the Tampa Bay area for more than 50 years and consistently ranks among the Top 25 companies in the Berkshire Hathaway HomeServices network. The company began as a single office in 1959 and has since grown into a full service organization with over 20 offices serving a 6-county area. Business partners Dewey Mitchell and Allen Crumbley aligned the original Tropical Realty with the Prudential Real Estate Network in 1988. Berkshire Hathaway, led by Chairman and CEO Warren Buffett, acquired the Prudential Real Estate network in 2012. Berkshire Hathaway is the fifth leading public company in the world.
All candidates must successfully pass a background check as well as a pre-employment drug screening.
Capstone Tropical Holdings is an Equal Opportunity Employer
Job Type: Full-time
Experience:
- customer service: 1 year (Preferred)
- Real Estate administrative assistant: 1 year (Preferred)
