Job Description
The Company
Do you believe your job is to exceed your client’s expectations? That means going beyond our “to-do” list to actively identify opportunities, address challenges, and make improvements even before our clients ask you to. Do you treat every client as an individual, and base your solutions on what they need? Whether it’s a question, a complaint or a crisis, do you strive to respond promptly, professionally & with a smile? Does it give you a sense of pride to take a negative situation and find a solution that turns it into a positive one? We are founded on the principal of hospitality. We are excited to continue our growth and would love for dynamic, experienced management professionals to grow along with us. We offer a very competitive salary, great benefits, continuing education opportunities and a fun work environment!
Job Summary
We are seeking an experienced Florida Licensed Community Association Manager for an on site role in one of our Communities in St. Parrish, FL. The Community Association Manager is responsible for providing the overall supervision of the Community, including, but not limited to, property inspections & overall property maintenance, vendor & contract management, budgeting & invoice processing, interacts with internal and external customers including homeowners, vendors, board members and committee members. Performs all duties in accordance with company policies, processes and procedures and within the realm of the management philosophy.
Essential Duties & Responsibilities
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Supervise the operation and administration of the community association in accordance with management agreement and the Association’s policies and procedures.
- Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
- Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
- Ensure community management tools are being effectively developed and utilized such as preventative maintenance calendar, action item list, resolution worksheets, timed agendas, RFPs & contracts, matrixes, committee charters, procurement procedures, operating budget, etc.
- Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
- Conduct CC&R Inspections, generate violation notices and enforcement process.
- Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
- Monitor delinquency rates and collections process.
- Attend Board meetings per the management agreement and community events as needed.
- Prepare Board packages according to established time frames.
- Ensure Board of Directors are aware of legal actions involving the Association.
- Maintain unit and contract files relating to the operations of the Association.
- Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.
- Responsible for maintenance of records data base, including updating resident information.
- Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
- Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
- Oversee the AP process in accordance with home office processes and procedures.
- Other duties as assigned.
Additional Duties and Responsibilities
- Practice and adhere to Access Management’s Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical standards.
- Perform or assist with any operations as required to maintain workflow and to meet schedules.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing duties.
- Follow all policies and Standard Operating Procedures as instructed by
- Perform any range of special projects, tasks and other related duties as assigned.
Education & Experience
Current Florida Community Association Manager License Required
A minimum of 5 years actively managing Community Associations (HOA/COA/POA)
A strong background in special project management is preferred.
Knowledge, Skills & Proficiencies
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Excellent people skills.
- Bi-Lingual preferred.
- Strong knowledge of Microsoft Applications, Caliber software experience preferred.
- Excellent written and verbal communication.
- Ability to make sound business decisions and work effectively with little or no supervision.
- Strong Time Management.
- Strong Problem Solving and Conflict Management
- Ability to successfully work with a wide range of personnel including vendors, personnel, office staff and all levels of management
Tools & Equipment
Company issued laptop, mobile phone & vehicle reimbursement allowance, printer, office equipment.
Physical Requirements/Working Environment
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift
- Must be able to sit for extended periods of
- Must be able to stand for long periods of time and be able to freely move about the office and
- Must be able and willing to work a variety of hours in order to meet the requirements of the position, including evenings, weekends, and
The work environment characteristics are normal office conditions at an onsite community facility. This is a full-time position. There will be occasions when it is necessary to work various evenings, weekends and holidays. Consistent and regular attendance required however the position is flexible and candidate can work remotely part of the time.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any
Reference ID: Community Association Manager Saint Augustine
Job Types: Full-time, Contract
Salary: $45,000.00 to $50,000.00 /year
Job Type: Full-time
Job Type: Full-time
Salary: $45,000.00 to $50,000.00 /year
Experience:
- HOA: 3 years (Required)
License:
- FL CAM (Required)
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
Schedule:
- Monday to Friday
Company’s website:
