Knowledge of the Law and Board Guidance:
- Maintain strong knowledge of Florida’s Condominium Statutes and advise the Board of Directors (“BOD”) regarding them
- Participate in all continuing education requested by the BOD
- Have in-depth knowledge of the condominium documents (Declaration, Bylaws, Rules and Regulations) and advise the BOD regarding them
- Ensure that the Association is operating with the guidelines of the Florida Statutes and the condominium documents at all times
Performance Reviews:
- Meet weekly with the Board President to discuss the week’s work and the next week’s priorities
- Meet quarterly with the Board President to discuss performance and improvement opportunities
- Meet annually with the Board President to discuss year-end performance and compensation increases
Record Maintenance:
- Keep track and inform the BOD of relevant Association dates including contract expirations, insurance maturities, CD maturities, tax and annual report filing due dates and any other information deemed relevant by the BOD
- Maintain a property maintenance log
- Maintain a violations log
- Maintain an owner and tenant database to include all relevant information including electronic communication consent forms. Consistently work to ensure all information is accurate and contact information is available for every owner/ resident
- Maintain organized vendor and unit files
- Ensure that all of the official records of the Association are maintained in accordance with Florida Statutes. Provide official records to unit owners upon request.
- Maintain the Association’s website to include all relevant property information for owners and residents
Finances:
- Complete all bookkeeping duties for the Association’s finances and backup all information appropriately
- Provide the BOD monthly financial statements. Items to be included will be decided by the BOD.
- Bring checks to the Association’s bank as necessary
- Compile Association invoices weekly to be approved by the President of the BOD
- Cut checks weekly to be signed by the manager and the Treasurer of the BOD
- Maintain appropriate reserve balances in the Association’s accounts and make recommendations regarding reserve investments
- Prepare the annual budget for the Association in accordance with Florida Statutes
- Provide financial statements to the unit owners as required by Florida Statutes
Meetings:
- Prepare agendas for each BOD meeting and post according to Florida Statutes.
- Attend all meetings of the BOD and prepare the meeting location appropriately
- Prepare packets for each BOD meeting. Items to be included will be decided by the BOD
- Provide management report at each meeting to provide updates on projects, contracts coming up for renewal and any other pertinent information
- Complete meeting minutes within 5 days of the meeting
- Prepare all required communications and proxies for residents as required by Florida Statutes
Unit Owner Delinquencies (may be handled by an attorney):
- Send out delinquency and pre-lien letters as necessary
- Contact delinquent owners to discuss options including payment plans
- Advise the BOD on next steps for delinquent units
- Fulfill estoppels requests and provide accurate delinquent amounts to the Association’s attorney
- Maintain a log of delinquent units including, but not limited to: owner name, amount owed, status of bank foreclosure case, recommendations on next steps
- Provide updates to the BOD at monthly meetings
Property Issues/ Projects/ Contracts:
- Conduct daily property walks and address any noted issues
- Complete thorough weekly property walks and maintain a list of items which need improvement
- Ensure all contracts are being fulfilled
- Collect bids for property vendor contracts and projects as directed by the BOD. Meet with each vendor in person and discuss all relevant aspects of the contract/project before providing bids to the BOD
- Take the lead on all property projects and provide routine updates to the BOD
- Effectively communicate key issues to the BOD and contact the appropriate Board member when issues arise
Owners & Residents:
- Handle all resident issues within the guidelines of the various property policies, the condominium documents and the Florida Statutes
- Ensure all owners are informed of key property events and ensure that communications are timely, thorough, proof read, and utilize a format approved by the Secretary.
- Ensure all Association policies are being followed
- Enforce fines for those residents in violation of Association rules
- Send out property newsletters on a routine basis
- Maintain working keys for entry into each unit
Association Office:
- Maintain consistent business hours at the Association Office (as agreed with the BOD)
- Greet all visitors to the Association Office during business hours and address their concerns/ needs within the guidelines of the Association policies, the condominium documents and Florida Statutes
- Maintain all areas of the Association Office in a neat and organized fashion
- Ensure there are sufficient office supplies (paper, ink etc.) on hand at all times
- Ensure Association Office is locked/ secured prior to leaving daily
Position Requirements:
- Valid Florida CAM License
- Valid Driver’s License
- Condo-Hotel Experience(Preferred)
- MS-Office Experience
Job Type: Full-time
Pay: Up to $65,000.00 per year
Benefits:
- Paid Time Off
Schedule:
- Day shift
- Holidays
- Monday to Friday
- On Call
- Weekends
Experience:
- Property Management: 2 years (Preferred)
- Condo Hotel : 3 years (Preferred)
Work Location:
- One location
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Innovative — innovative and risk-taking
- Aggressive — competitive and growth-oriented
- Outcome-oriented — results-focused with strong performance culture
- Team-oriented — cooperative and collaborative
This Job Is:
- A job for which all ages, including older job seekers, are encouraged to apply
- Open to applicants who do not have a college diploma
Work Remotely:
- No
