Evergreen Lifestyles Management is seeking a Licensed Community Association Manager for an on-site position located in the North Tampa area. This position will be on site at one of our Lifestyles communities. Overseeing an amenity, as well as servicing the HOA for a single family all ages demographic.
The manager will supervise the Lifestyle Director and onsite team.
Experience of onsite is preferred.
Primary Responsibility :
Under direction of the Board of Directors, and Evergreen Lifestyles Management, the Community Manager is responsible for the daily business operations and management direction of the Community Association required in the governing documents, any applicable state law and outlined in the management contract with Evergreen Lifestyles Management. Includes oversight of service contractors and daily interaction with community residents and volunteers. Managing the facility as well as the HOA, the position requires the ability to multi-task on a variety of levels with the utmost of focus and professionalism. The Community Manager serves as an integral part of the leadership of the community, acting as advisor to the Board and volunteer committees regarding policies and procedures.
- Oversees daily functions ensuring that the needs and requests of the residents are dealt with in a timely and professional manner. Maintains all association records as required by the governing documents, state law and Evergreen Lifestyles Management guidelines.
- Ensures that all association correspondence and notices are accurate and timely.
- Ensures that the association’s liability and damage insurance policies conform to requirements of the governing documents and applicable law. Develops and implements a risk management program under the Board’s direction.
- Develops and administers the annual operating and reserve budgets. Contracts for the Reserve Study and updates. Maintains complete records of major repairs and replacements, updated warranty information and equipment inventory for tax and reserve study records. Monitors performance against adopted budget, conducts monthly reviews of financial statements, and prepares a variance report for the Board. Maintains necessary records for preparation of annual audits.
- Provides professional guidance to the Board regarding their policy-making duty as fiduciaries. Facilitates orientation and training of Board and committee members. Facilitates long range planning and annual goal setting. Prepares meeting agendas, drafts recommendations and ensures that meeting notices and minutes are accurate and timely. Attends meetings of the Board, committees (as needed) and membership, providing professional direction and assistance as needed and ensuring that the minutes, resolutions and decisions are documented and implemented as appropriate. Performs other duties as deemed appropriate or assigned. Serves as liaison between the association and other entities, including the developer and builders. This may extend to municipal departments and other community associations.
- Oversees operation and maintenance of all association facilities, ensuring that contractors are adequately trained and equipped. Regularly inspects facilities and implements a preventive maintenance schedule. Prepares bid specifications for contract work and assists the Board in qualifying and selecting contractors by ensuring that the contractors have appropriate expertise, licenses and insurance prior to being considered for any association contract.
- Oversees the covenant enforcement and architectural design review processes in accordance with the governing documents, applicable law and Evergreen Lifestyles Management protocol. Ensures that inspections and correspondence are timely and accurate and that the notice and hearing process is followed in accordance with the documents and law.
- Responds to all Evergreen Lifestyles Management office requirements for maintaining records, annual inventory, community goals, personnel evaluations and use of appropriate software. Works with Accounting department to ensure proper documentation of contracts, invoices and other expenses in order to ensure timely payment of bills, production of monthly financial statements and year-end external audits.
Physical, Mental and Visual Skills :
- Extensive knowledge of federal and state laws governing the operation of community associations.
- Good working knowledge of the community’s governing documents and rules.
- Excellent people skills and proven ability to maintain working relationships with residents and volunteers.
- Superior communication and networking ability.
- Strong speaking and writing skills, with the ability to communicate effectively on a variety of levels.
- Strong organizational, supervisory and conflict resolution skills.
- Computer skills in Windows environment.
- Work is undertaken both indoors in an office environment and outdoors conducting field inspections.
- Ability to lift and move up to 25 pounds.
- Must be able to work longer than an eight-hour day or a forty-hour week.
- Must be able to respond to after-hours emergencies as necessary.
MINIMUM QUALIFICATIONS :
- Minimum three years of progressively responsible experience and growth in the community association industry or management equivalent.
- Must have a valid driver’s license and current vehicle liability insurance.
- Must have and maintain any required state certification or licensing.
PREFERRED QUALIFICATIONS :
- Proven industry expertise with 2-5 years community management experience.
- CAI credential of CMCA designation preferred.
This job description does not imply that the above are the only responsibilities assigned to this position. Employees holding this position will be required to perform any on the job related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability
Job Type: Full-time
Salary: $49,999.00 to $50,000.00 /year
Experience:
- Community Management/HOA: 3 years (Preferred)
- Customer Service: 3 years (Preferred)
Location:
- Wesley Chapel, FL (Preferred)
License:
- Florida LCAM (Required)
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- People-oriented — enjoys interacting with people and working on group projects
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- High stress tolerance — thrives in a high-pressure environment
This Job Is:
- A job for which military experienced candidates are encouraged to apply
Schedule:
- Monday to Friday
