We have an immediate opening for a Condo Association Property Manager who thrives in a high energy, dynamic environment. This is a hybrid Residential Property Manager/Condominium Manager for a mid-rise 245-unit property with ground floor retail located in the Channelside District of Tampa. The building is fully occupied and stabilized. Approximately 160 of the 245 units are owned by one group and are currently run as a property rental business within the boundaries of a condominium. These same units are also being marketed for sale through an outside broker. The Property Manager will oversee the rental operation, the transition to private ownership during the sales process and the Condominium Management. The role is expected to fully transition away from rental property management to condominium management as the units sell. Objectives will include maximizing occupancy levels, liaison between brokers and buyers, strong financial understanding with operating a rental property and condominium management.
Essential Duties:
- In conjunction with Management, the Property Manager will assist in formulation and management of annual budgets
- Actively maintain and report monthly variances and narratives
- Ensure that all rents are collected when due, and posted in a timely manner. Ensures all bank deposits are made and reported to the corporate office on a daily basis
- Maintains vendor/contractor communications concerning work scheduling, billings, vendor relations and certificates of insurance, along with approving and submitting all invoices to corporate office for payment
- Conduct market research and surveys, provide trend report information, shop competition, be aware of neighborhood market conditions and make recommendations on rental rates.
- Ensures that lease files are complete and that completion of leases is being executed property.
- Maintains records on all aspects of management activity on a daily, weekly, and monthly basis
- Periodic inspection with residents’ move-in/move-outs.
- Initiate and implement policies/procedures to maintain resident communications; e.g., complaints, service requests, etc.
- Updates management on vacancy status; coordinates with maintenance and make-ready staff to ensure timely condition of apartments after move-out.
- Work closely with Maintenance Supervisor to monitor and schedule all maintenance activity.
- Welcome and show community to prospective new residents. Accept incoming phone calls from prospective new residents; complete appropriate paperwork.
- Provides comprehensive feedback to non-performing employees. Facilitates disciplinary procedures and documentations up to and including terminations of employment if necessary.
- Conducts on-going training with office staff; e.g., leasing paperwork, workplace safety, and any other type of training that may be required.
- Reports all liability and community incidents to the corporate office immediately. Ensures that all workers’ compensations claims are reported and proper paperwork is completed.
- Hires, trains, motivates and supervises on-site staff to achieve operational goals of community. This includes new employee orientation and training, ongoing formal and informal performance evaluation, review and approval of timesheets, instructing and advising on-site staff of employee procedures and guidelines.
Basic Requirements:
- Minimum of 3 years’ experience in on-site property management; 1 year as a Property Manager
- Strong computer and technical skills specifically in MS Office Suite, Yardi and general use of the internet
- CAM license is not required to apply, but will be required to obtain within 6 months of employment
- Ability to think on your feet and thrive in a an independent client driven environment
- Must be available on weekends for staffing needs and emergencies
- Must have a valid driver’s license and automobile insurance
Job Type: Full-time
