Job details
Salary$17.50 – $18.50 an hour
Job Type Full-time
Full Job Description
Conference Center Coordinator ( Non-Standard Hours )–(210000ZM)
MAJOR FUNCTION
Performs duties coordinating support services for events and functions to facilitate smooth and orderly activities.
This position is non-standard hours and all candidates must be able to work a rotating shift of evenings and Saturdays as needed.
MAJOR DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude those tasks and duties from the position if the work is similar, related, or a logical assignment to the position.
- Responds to all CBHC Conference Center reservation requests, manages confirmed reservations, and ensures that all reservations comply with procedures.
- Coordinates reservations and assigns appropriate meeting space to internal and external customers.
- Provides daily set-up and break down of several conference meeting rooms to include moving tables and chairs multiple times per day.
- Inspects final setup to ensure facility is event ready, assists with essential central services such as cleaning, waste disposal, and recycling.
- Answers telephones, provides information about CBHC, routes callers to appropriate resources.
- Greets guests; responds to questions and provides appropriate direction.
- Assists with Central Tampa Family Resource Center guests and functions.
- Accepts and distributes mail, packages and agency proposals.
- Creates daily conference room schedule signs and sign-in sheets for facilitators and guests.
- Supports and maintains building and conference center data collection efforts.
- Monitors security systems.
- Assists with disaster drills and actions as directed.
- Provides support services and oversight in the absence of Conference Center Manager.
- Supports facilities related requests.
KNOWLEDGE, SKILLS, & ABILITIES
- Working knowledge of the type and size of support services required to staff meetings, special events and community functions.
- Working knowledge of meeting preparation.
- Working knowledge of safety requirements for events or functions.
- Working knowledge of computer and reservation software.
- Working knowledge of audio/ visual components.
- Superior customer service skills.
- Ability to work non-standard evening, weekend and day shifts.
- Ability to communicate effectively both orally and in writing.
- Ability to lift 50 pounds.
- Ability to prioritize work.
- Ability to work effectively with others.
- Ability to deal with clients and others in stressful situations.
MINIMUM QUALIFICATIONS
- Graduation from high school or possession of a GED Certificate; and
- Two years of experience in hospitality services including handling room reservations and setting up both small meetings and large events.
- Excellent written and verbal communications and the ability to set up the physical organization of tables, chairs and AV equipment to support scheduled conference center events.
- Must possess valid driver’s license.
Primary Location: United States-Florida-Tampa
Job: Facility Coordinator-Facilities.N.Fac
Organization: CB-Childrens Board
Schedule: Regular
Shift: Standard
Employee Status: Non-Management
Job Type: Full-time
Job Posting: Sep 23, 2021Classification Type: Classified
Application Deadline: Oct 7, 2021
Salary Range: 17.50 -18.50 US Dollar (USD) Yearly
