Job details
Salary $25.64 – $28.85 an hour
Job Type Part-time
Full Job Description
Contract Management Specialist (Part-Time)–(210000AG)
The Children’s Board of Hillsborough County has been proudly serving children and families since 1988. The strategic focus of the Children’s Board is to provide funding to local organizations who share a common goal of providing support services to children so they can lead a healthy, safe, and productive life, allowing the whole community to thrive. Our funded partners have clearly defined goals and outcomes that are regularly monitored for quality and performance. It is the Children’s Board vision that Hillsborough County will be recognized as one of the top five places in the nation to raise children. The Children’s Board believes our people are our greatest asset. We offer an environment that challenges everyone to grow, contribute, excel and share successes.
MAJOR FUNCTION
Performs duties assisting in the development and monitoring of contracts.
MINIMUM QUALIFICATIONS
- Graduation from an accredited four year degree granting college or university.
OR
- An Associate’s Degree from an accredited college or university; and
- Two years of experience preparing or monitoring contracts.
OR
- Graduation from high school or possession of a GED Certificate; and
- Three years of experience preparing or monitoring contracts
MAJOR DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
- Update tracking logs; scans and file hard copies of all information pertaining to funded agency contracts.
- Prepares and distributes annual contract packets for all funded agency contracts; reviews for accuracy, assembles, processes and finalizes all program-funded contracts; prepares cover letters, mails, and obtains signatures from all parties.
- Provides assistance to providers on contract process; responds to inquiries from providers and provides them with technical and procedural information based on the contract manual.
- Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties.
- Provides administrative support in planning program department events in collaboration with other department leads which may include participation in planning and scheduling meetings; invitation and registration support; disseminating event announcements, information and reminders; providing support in the creation and submission of training materials; and/or summarizing workgroup products and evaluations.
- Recommends guidelines and implements administrative procedures to ensure operational efficiency, to support effective administration of contract development or administrative monitoring.
- Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel.
- Participates in staffing meetings, trainings and Joint Supervision of Contract Management Specialists.
- Performs other related duties as required.
KNOWLEDGE, SKILLS, & ABILITIES
- Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
- Working knowledge of formats and styles used in legal documents.
- Working knowledge of Microsoft Office Suite products.
- Ability to read, understand and interpret legal documents.
- Ability to communicate effectively both orally and in writing.
- Ability to work effectively with others.
APPOINTING AUTHORITY MAY REQUIRE
Possession of a valid Driver License.
Primary Location: United States-Florida-Tampa
Job: Manager Contract Admin & Assistant Group.E.Purch
Organization: CB-Childrens Board
Schedule: Regular
Shift: Standard
Job Type: Part-time
Job Posting: Mar 15, 2021
Classification Type: Classified
Application Deadline: Mar 29, 2021
Salary Range: 25.64 -28.85 US Dollar (USD) Hourly
