Position Summary:
Contracts & Settlement Specialist will be responsible for performing detailed contract administration and financial account settlements for each assigned show or venue rental.
The Contracts & Settlement Specialist will work a “flex” schedule. A work schedule will be developed on a monthly base dependent upon event requirements. Work will regularly include nights and weekends (on average, 2-3 nights per week).
Primary Responsibilities:
Contract Administration
- Responsible for all the “paperwork” and logistics related to an event from beginning to end.
- Compares the contracts provided and identifies any inconsistencies or inaccuracies in the contract as compared to the Deal Memos. Redlines any items that do not tie-back to match agreements made in the Deal Memos.
- “Drives” and is responsible for going back to the event Programmer if there are any inconsistencies.
- Ensures that all event files are up to date with new or revised contracts and insurance agreements.
- Collects individual departmental costs, event labor, and other related expenses for contract settlement.
- Serves as the primary liaison with the Finance Department for settlement coordination for each assigned event.
- Serves as a liaison between Straz Center departments to ensure complete contractual fulfillment.
- Tracks and performs event logistics from the date the Deal Memo is created until the final settlement of the event.
- Collects all insurance certificates and Taxpayer Identification Number and Certification from artists as required for assigned shows.
Event Settlements
- Records final sales activity on specific targeted show tracking via Tessitura system reporting.
- Reviews and ensures the accuracy of event settlement financials including supporting documentation in advance of the end of each event.
- Assists with contract administration as it applies to artist/event deposits and final payments.
- Processes check and/or wire transfer requests for advance payments and final settlement as defined in the contract.
- On the night of settlement, reviews all accounting with the client, co-promotional partners, or touring artist management. Answers any questions, and reconciles any discrepancies or inconsistencies using sound judgment.
- Text supervisors on the night of each event’s settlement with a recap.
- Updates the budget comparison document in coordination with each settlement.
- Performs regular event analytics for revenue and expense tracking through an event sales lifecycle.
Administrative
- Performs general administrative tasks in support of the Director of Programming and/or Programming Managers and as assigned.
- Attends weekly Programming department meetings and reports on weekly tracking activities for all assigned events.
- Attends monthly Programming/Marketing department meetings and reports on remarkable activity associated with all assigned events.
Supervisory Responsibilities:
- This position does not contain supervisory responsibilities.
Other:
- Performs other duties as assigned.
Minimum
- Minimum 2 years of experience in a bookkeeping or administrative support role.
- Bookkeeping, Accounts Payable, or Logistics experience a plus.
- At least 3 years of similar experience.
- Prior experience in the Performing Arts a plus.
- High school diploma required, additional higher education a plus.
Special Skills/Abilities
- Proficient (intermediate+ level) in Microsoft Office applications including Outlook, Excel, Word, PowerPoint, Publisher, OneDrive, SharePoint etc.
- Aptitude for learning new software Tessitura, Tessitura Analytics and RMA proficiency must be attained within 6 months.
- Availability to work nights and weekends on a regular basis.
About the Straz “Tampa Bay Performing Arts Center”
The David A. Straz Jr. Center for the Performing Arts is the largest performing arts center in the Southeast and the only one with an on-site performing arts conservatory. Functioning under the auspices of the Education Department, the Patel Conservatory strives to make the finest performing arts training available to everyone. The Straz Center aims to inspire, educate and enrich our entire community through the transformative power of the performing arts. We envision the Straz Center as a welcoming international cultural institution renowned for innovation, creativity and celebration of the human spirit. Every Straz Center employee is committed to achieving our core values:
- Value the Arts
- Respect
- Welcome All
- Strive for Excellence
- Practice Passion with Patience
- Resolve to Solve
Working at the Straz
The Straz Center offers excellent opportunities to advance your career and achieve your goals. In return, we’ll reward you with a strong benefits package and a chance to work with a team that is dedicated to the community.
Some Benefits Include
- The Straz Center offers a generous 403(b) retirement plan along with a full benefit plan including Medical, Dental, Vision Insurance.
- PTO and Holiday pay.
- The Straz Center offers a generous 403(b) retirement plan along with a full benefit plan including Medical, Dental, Vision Insurance, and much more!
https://strazcenter.applicantpro.com/jobs/1342899-140118.html
