Req #924
Other details
- Job Function Administrative
- Pay Type Hourly
- Min Hiring Rate $12.00
- Max Hiring Rate $13.00
- Required Education High School
- Job Start Date Monday, April 22, 2019
M-F NOON-5PM
GENERAL SUMMARY:
Answers and directs telephone calls. Receives visitors at establishment, determines nature of business, and directs visitors to destinations. Maintains a professional and courteous manner at all times, in all situations. May also processes A/P invoices and other general administrative accounting tasks in a timely and accurate manner.
Essential Duties and Responsibilities:
- Answers and routes incoming calls appropriately.
- Greets visitors and directs them to their proper destinations.
- Maintains log of visitors.
- Delivers mail and/or faxes; Coordinates pickup of FedEx and other outgoing packages.
- Collects and distributes employment applications; enters applications into HRIS system.
- Ensures that the reception area is neat and orderly at all times.
Answers basic delivery inquiries or basic questions relating to sales.
Assists drivers with obtaining directions to route stops.
Updates phone lists; may maintain voice mail system by making changes to passwords, etc.
Prepares weekly and/or monthly call logs and requests for information.
May also perform accounting administrative support functions, including:
Maintaining the Imprest checking account and petty cash.
Coding bills appropriately for payment and routing to appropriate department for approval.
Preparing and maintaining the company credit card account, including tracking new cards.
Contacting new vendors to obtain W-9 information.
Providing support to the HR and/or Administration departments as needed.
Maintaining postage machine to ensure adequate postage is available. Preparing outgoing mail to ensure proper postage.
Additional Duties and Responsibilities:
- Assist with mass-mailing projects, including sending price lists to customers.
- Maintains vacation and off-site schedules for all employees.
- Maintains meeting schedules for Sales and Conference Rooms.
Performs other administrative tasks as assigned.
- Places orders for flowers or gift baskets as needed.
- Communicates monthly birthday announcements and orders birthday cakes.
- Performs any additional duties as assigned by the Department Manager.
Foundation Knowledge, Skills, and/or Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Able to operate telephone system effectively.
- Displays a friendly, professional, and courteous manner at all times when interacting with customers, visitors, or facility personnel. Displays sensitivity and patience when dealing with others.
- Able to work effectively in a multi-tasking environment.
- Able to work constructively under stress and pressure.
- Intermediate computer skills.
- Able to operate standard business machines (i.e., fax and copier) effectively.
- Exhibits flexibility. Holds to high work standards. Is dependable and reliable.
- Able to organize tasks and time to ensure completion of all duties.
- Able to deal appropriately with confidential information.
- Excellent written and verbal communication skills.
- Able to listen attentively when others are speaking.
- Able to effectively solve problems.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Able to sit for extended periods of time.
- Able to occasionally move office supplies, weighing up to 25 lbs.
Educational/Vocational/Previous Experience Recommendations:
- High School diploma or GED equivalency preferred.
- Minimum of 2 years office administration/switchboard experience preferred.
- Minimum of 1 or more years of Accounts Payable experience preferred.
Working Conditions:
- Normal office environment.
https://usr55.dayforcehcm.com/CandidatePortal/en-US/jjt/Posting/View/1365?source=indeed
