Corporate Real Estate PMO Administrator-2200677
Description
Job Summary
The CRE PMO Administrator will use knowledge and skills obtained through education and experience to lead project administration and support for the Corporate Real Estate (CRE) department.
As a player-coach on a small team, the CRE PMO Administrator will work closely with internal and external Construction Project Managers to ensure required processes are followed and appropriate financial records and project documents are maintained. They will also play a lead role in process improvement efforts to help establish and facilitate service delivery models that are efficient, forward-looking, and support the productivity of Raymond James associates. Regular contact with CRE leadership, other departments, and outside suppliers will be required to identify, analyze and implement effective solutions.
Essential Duties and Responsibilities
Serves as the main contact for Real Estate Construction PMO, Procurement, Financial Accounting and Lease Accounting in relation to PeopleSoft system, project costing, approval process and governance.
Provides guidance, supervision, and training to other associates/contractors on the PMO team.
Analyzes key metrics and data to create reports to communicate project process performance to CRE leadership.
Leads cross-functional process improvement initiatives to identify and resolve inefficiencies in all phases of a project lifecycle.
Responsible for PMO governance, including spot checks of project files to ensure compliance with CRE processes.
Manages CRE SharePoint site, including keeping project tools, procedures, and guidelines current.
Champions and leads records retention protocols.
Coordinates procurement engagement, contracts and other legal documents between internal and external parties as needed.
Helps achieve measurable improvements in quality, cost reduction, and client satisfaction across the department.
Prepares and delivers all close-out documentation, ensuring compliance with legal, regulatory, and audit requirements as needed.
Works extensively with multiple modules of the PeopleSoft system for project coordination tasks, including, but not limited to, preparing budgets, establishing new suppliers, issuing Purchase Order (PO) requisitions, PO Change Order requests, and submitting invoices/vouchers for payment.
Qualifications
Knowledge, Skills, and Abilities
Knowledge of
Project management concepts and methodologies.
Concepts, principles, and practices of construction delivery models.
Finance and accounting concepts.
Financial Services industry, including financial terms and principles.
PeopleSoft, Visio and SharePoint software.
Skill in
Organization and time management.
Analyzing complex problems, recommending solutions, as well as knowing when to ask for help.
Operating standard office equipment and using required software applications.
PeopleSoft experience preferred.
Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Adobe Acrobat required.
Basic finance and accounting.
Interpretation of contract terms.
Basic understanding of construction practices and terminology preferred.
Ability to
Attend to detail while maintaining a big picture orientation.
Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
Communicate effectively, both orally and in writing.
Work independently as well as collaboratively within a team environment.
Provide a high level of customer service and influence teammates to do the same.
Establish and maintain effective working relationships at all levels of the organization.
Identify new or alternative ways to improve practices and policies.
Lead new practices and policies, including new software applications.
Educational/Previous Experience Requirements
Education/Previous Experience
Bachelor’s degree with a minimum of two (2) years’ of relevant experience.
OR ~
Associate’s degree with a minimum of six (6) years’ of relevant experience.
OR ~
Any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications
None required
Raymond James Guiding Behaviors
At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm’s core values of client-first, integrity, independence and a conservative, long-term view.
We expect our associates at all levels to:
Grow professionally and inspire others to do the same
Work with and through others to achieve desired outcomes
Make prompt, pragmatic choices and act with the client in mind
Take ownership and hold themselves and others accountable for delivering results that matter
Contribute to the continuous evolution of the firm
At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
Job Facilities Management
Primary Location US-FL-St. Petersburg-Saint Petersburg
Organization Office Services Admin
Schedule Full-time
Shift Day Job
Travel No
Eligible for Discretionary Bonus Yes
