$40,000 to $45,000 Annually
Benefits Offered
401K, Dental, Life, Medical, Vision
Employment Type
Full-Time
SCOPE:
The Director Assistant is responsible for assisting the Director of Facilities/Capex in all phases of overseeing assets within the portfolio of communities, including, but not limited to, capital improvement plans, physical infrastructure needs and requirements, energy conservation and management, managing asset quality, financial objectives, facilities management, control of all personnel and resources so that the portfolio is maintained at all times in good physical condition with a stabilized fiscal operation.
RESPONSIBILITIES:
- Vendor packet and contract preparation and management
- Work with the attorneys and in-house legal on all contracts and agreement terms
- Handles all vendor payment processing and resolves issues
- Assists Director of Facilities/Capex with bids, scopes, physical property evals and project progress reviews
- Oversight of emergency maintenance requests and response timelines
- Manages and tracks procurement opportunities
- Assists with energy conservation and management
- Assists developing business plans, budgets, timelines and execution strategies for each asset
- Assists in developing annual business plans
- Assists in preparing updates to Senior Leadership as well as key stakeholders as needed
- Interviewing, hiring and training administrative staff
- Mentor, coach, and develop staff
QUALIFICATIONS:
- Bachelor’s Degree in management, accounting, construction management, engineering or related field or 3-5 years of experience in business management, property acquisitions, property management, construction and development
- Ability to manage multiple projects effectively and efficiently
- Ability to manage multiple competitive deadlines.
- Demonstrated prior experience of managing and developing budgets
- Developed interpersonal and relationship management building skills
- Excellent written and verbal communication skills
- Proficient in office productivity;
- Proficient in MS Office
- Facilities management or related experience helpful
- Ability to understand and apply Fair Housing laws and local zoning and building codes
- Travel required; must possess valid US driver’s license.
FLSA CLASS: Exempt
REPORTS TO: Director of Facilities/Capex
SUPERVISORY RESPONSIBILITIES: None
BUSINESS FUNCTION: Facilities
BUSINESS UNIT, DEPARTMENT: Field Support,Regional, Nationwide
POSITION CLASS: Regional Administrative
COMPETENCIES:
- Treats everyone with respect, compassion and kindness – Builds internal respect and loyalty with customers. Demonstrates concern for customers. Effectively responds to customer needs. This includes responding timely to requests, listening to others, and seeking to understand others when there are differences of opinion, finding ways to build on each other’s ideas. Acts with empathy and focus, while able to resolve problems.
- Demonstrate integrity, transparency and doing things the right way – Makes lemonade out of lemons. This includes following policies, demonstrating financial responsibility with Lakeshore assets, complying with state and federal law, and practicing safety. Conforms to the highest professional standard. Turns challenges into wins.
- Collaboration and team work – Involve key stakeholders in decision making. This includes developing and maintaining positive work relationships. Enhances the level of mutual cooperation. Actively participates in team-oriented objectives and activities. Focuses on team success, over individual.
- Solves problems and is transparent about outcomes – Champions new initiatives beyond the scope of the department. Seeks to improve in all aspects of work performance. Creates an environment of continuous improvement and innovation. Encourages people to maintain high standards of quality and thoroughness.
- Serves our employees and residents to improve their lives – This includes maintaining the property that creates curb appeal, a welcoming community environment, supports individual and family activities, creates a sense of neighborhood. At work, continually challenges self to grow and develop to be the best you can be at work.
PHYSICAL REQUIREMENTS:
Frequently required to sit; Occasionally required to talk or hear; While performing the duties of this job, the noise level in the work environment is usually moderate; Occasionally required to lift up to 10 pounds.
COMPENSATION: $45,000. – $55,000./yr. (Based on experience)
LOCATION: Lakeland, FL
Lakeshore Management is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of background investigation including pre-employment drug screening. Lakeshore is a smoke-free and drug-free workplace, for the purpose of workplace safety. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.
Covid-19 Protocols for all Candidates:
• Social Distancing (6 feet)
• Masks are required
• We provide sanitizer to keep hands clean
• If arrangements are needed please discuss with Hiring Manager
Thank you for completing our application. In the event that we wish to move forward, our recruiter department will contact you.
