Large trade association seeking dynamic entry level team player to provide clerical and administrative duties for education related programs, classes, courses and activities. Primary responsibility is to provide assistance to members pertaining to their professional development and continuing education needs including, but not limited to, registration and check-in for classes, instructor introductions, printing, maintenance of education records and historical record keeping.
Responsibilities include (but are not limited to):
- Assist members over the phone and as walk-ins with registration for professional development and continuing education credit classes and course and special events
- Knowledgeable of continuing education requirements for license renewals for sales associates and brokers, and assist members with reviewing continuing education credit records in database, if applicable, and on the Department of Business and Professional Development.
- Collect registration payment via credit cards, cash or checks for programs adhering to established departmental Standard Office Procedures (SOP) for monies handling
- Distribute marketing materials throughout building in key areas
- Verify information and ensure events are correctly posted on Association’s website
- Prepare sign-in and sign-out sheets
- Greet and support signing–in of attendees
- Prepare room setup/tear-down, including food/coffee setup/tear-down as needed
- Monitor all CE credit classes in accordance with Florida Real Estate Commission (FREC) rules
- Send class roster to CE providers and printing completion reports when applicable
- Prepare and submit completed documentation for scanning to CE providers
- Prepare and submit online surveys after event completion
- Clean up room after completion of event
- Submit any invoices and/or other event related expenses for payment to Education Director
- Submit any requests for refund to Education Director
- Prepare the Auditorium or space usage before each program with all necessary materials
- Inputs all new classes into our database
- Assist at Association functions and programs as requested
- Receive and process educational registrations and post-registrations to the computer
- Maintenance of historical data in Excel for reporting purposes
- Perform other clerical and administrative functions as assigned.
- Work assigned schedule and work flexible hours when requested and as needed.
- Perform other related duties and projects as assigned by the Education Director.
- Perform other duties assigned by Senior Association Management
- Perform occasional “custodial or housekeeping” tasks when required to ensure a quality experience for event attendees/members regardless of whether the actual task falls strictly within one’s job description
Requirements:
High school diploma or equivalent with at least 2 years of office experience
Excellent people skills and able to thrive in a fast-paced environment
Type at least 50 words per minute
Good speaking voice, pleasant and positive demeanor
Able to communicate diplomatically and courteously with members and the public
Multi-task with attention to detail
Able to lift 25 to 30 lbs
Job Type: Full-time
Salary: $15.00 /hour
