Job Summary:
This position requires an individual who can effectively manage two areas of our business: executive support to the CEO and Executive Leadership Team (ELT) and the day to day operations of our facilities in Tampa and New Jersey. This is a highly visible role and will require the ability to multi-task, maintain confidential information, and work collaboratively across multiple teams and locations. This position reports to our Sr. Director of People & Culture.
All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate.
Essential Functions: In addition to working in accordance with appropriate conduct and behavioral standards, specific responsibilities of this role include:
Executive Support:
- Manage CEO’s and CFO’s daily calendar: gatekeeping, optimizing, and prioritizing
- Coordinate travel and meetings for CEO, CFO and other ELT members on a regular basis
- Coordinate quarterly board meetings including logistics with the board, travel, and board books and presentations
- Assist in preparation of expense reports for CEO, CFO and other ELT members
- Facilitate ELT Team Meetings and Client Meetings
- Work with Sr. Director of People & Culture, ELT, and Board on processing confidential paperwork related to M&A and stock grant activity
- Maintain a meticulous and organized Executive Area and ensure CEO and CFO have required technology and supplies at all times
- Work with the Talent Acquisition Team on any confidential or executive-level searches
- Work under the direction of our Sr. Director of People & Culture on various projects, as needed
Facilities Management: Manage the following tasks directly or through direct reports.
- Enhance the office experience from a logistics as well as an environment/culture perspective – make sure it’s a great place for the team and external visitors
- Coordinate improvements and take pride in general appearance of office, which can include office expansion and upgrades, team shuffles, and moves.
- Manage and maintain office operations and facility requirements, working with property management on space planning and lease renewals/changes.
- Act as point of contact for building management and vendors as it relates to facilities.
- Responsible for the contracting and maintenance of support equipment (printer, AV, etc.)
- Evaluate and provide accommodation of employee workspaces as required.
- Handle purchase orders, payables, budgets, expense reports, and vendor management.
- Oversee Administrative Support Team in Tampa and New Jersey office to ensure alignment of office goals and appearance.
- Cover the main front desk when the front desk-team member is out of the office or away for breaks or projects: greet guests, answers phones, accept packages and deliveries, etc.
Other special projects as assigned
Qualifications
Required Skills for Success:
- Professionalism & Executive Presence + an “all hands-on deck” mentality
- Proactive. You identify problems or challenges before they happen and actively seek solutions
- Exceptional integrity
- Customer service and action oriented
- Top notch verbal & written communication
- Strong Project Management skills
- Power Point skills, and comfortable with excel
- Ability to triage and prioritize
- Ability to think on both a short-term and long-term scale
- Not afraid to roll up sleeves and help the team
- Prior experience supporting the C Level
Additional Information
Benefits and Perks
At Nextech we strive to be a great place to work and we are constantly evolving the way we take care of all our teammates.
- Competitive Salary
- Highly Competitive Bonus
- “Shoot for The Stars” Salary Step Program for Product Support Roles
- Employee Recognition Program
- Choice of 3 Medical Plans
- Wellness Program Including Discounts on Medical Premiums
- Company HSA Funding
- 15 days PTO at date of hire (increase with tenure milestones)
- 10 Paid Holidays
- 1 Floating Holiday
- Volunteer Time Off
- 100% Company-Paid Parental leave for Mothers and Fathers
- Choice of 2 Dental Plans
- Vision Insurance
- 401K Employer Match and Roth Option Available
- 100% Company Paid Life Insurance
- 100% Company Paid Short and Long-Term Disability Insurance
- Flexible Spending Account
- Company-Sponsored 529 College Savings Plan
- Supplemental/Ancillary Insurance
- Company Sponsored Events
- Corporate Discounts on Retail, Travel, Entertainment and More!
- Pet Insurance
- Healthy Snacks
- Treadmill Desks
- Casual Dress/Work Environment
- Employee Referral Bonus
https://www.indeed.com/jobs?q&l=Tampa%2C%20FL&fromage=last&vjk=a210d770839e602c
