Job details
Salary $36,000 – $39,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Microsoft Excel: 2 years (Required)
- Administrative Experience: 3 years (Required)
Full Job Description
Senior Executive Assistant/Property Manager
SUMMARY
This position will serve as an administrative assistant supporting management and staff through timely completion of assigned administrative and project duties. The ideal candidate will be willing to obtain a CAM license from the Florida DBPR within 12-18 months at the expense of the association board.
Job Location: Sun City Center, FL
Essential Job Functions:
- Assist the General Manager in developing and implementing procedures that result in efficient operating systems;
- Records management, collect and report statistics as required
- Prepare bills for approval
- Oversee recording and tabulation of operation data
- Monitor accuracy, completeness and timeliness of office procedures
- Provide quality customer service and deal with inquiries and concerns from residents
- Post community notices and announcements promptly
- Maintain calendars for meetings and assist with room setups.
- Oversee various operating procedures
- Perform specific projects as required
- Advise contractors and residents when special work conditions arise and/or new procedures are implemented
- Administer Upkeep work order system including approving requests, assigning the appropriate vendor to the work order, and tracking inventory.
Qualifications, Knowledge, Skills, and Abilities:
- At least three to five years of administrative/office experience
- Must be highly organized and extremely detail oriented
- An ability to promote and maintain positive community relations and communicate effectively with the membership.
- Ability to analyze and solve problems.
- Foster a cooperative work environment.
- Multitask efficiently.
- Ability to be tactful in numerous situations.
- Ability to work 8:00 am – 5:00 pm Monday through Friday.
- Proactive and team-oriented.
- Physical ability to perform a job description.
- Computer Skills (MS Office…Excel, Word, Outlook, Internet…)
- High skill levels in oral and written communication and the interpersonal skills required to react positively with other staff/ employees, property owners, volunteers, vendors, and other organizations’ representatives.
- Comprehensive knowledge of Community Services a plus
- Experience working with Upkeep or other work order system a plus
- Experience with WordPress a plus
- Must be willing to obtain Community Association License within 12-18 months
BENEFITS:
One of the many advantages of working at Vesta Property Services and its family of companies is the great benefits we offer to you and your eligible dependents. We offer benefits that foster you and your family’s health and well-being, such as medical, dental and vision coverage, along with programs to enhance your financial security such as disability, life insurance, and a 401 (k) retirement plan, to name a few. Vesta benefits are offered to full-time employees (30+ hours per week).
EQUAL OPPORTUNITY EMPLOYER AND DRUG FREE WORKPLACE
Job Type: Full-time
Pay: $36,000.00 – $39,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 2 years (Required)
- Administrative Experience: 3 years (Required)
Work Location:
- One location
Work Remotely:
- No
