Full Job Description
Executive Administrative Assistant
Why should you join our team?
We are looking for an energetic and results-driven Executive Administrative Assistant to support our Chief Executive Officer. The Executive Administrative Assistant performs a variety of administrative tasks and is responsible for providing proactive support to the CEO and other operations leaders. Independent and sound business judgement is required to plan, prioritize, and organize a diversified workload in a fast-paced environment.
Responsibilities
1. Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
2. Proactively organize complex calendars and schedules and resolve scheduling issues incorporating multiple time zones.
3. Manage travel logistics.
4. Coordinate meetings (live and virtual), both on-site and off-site, including scheduling, correspondence, site reservations, preparing materials, and arranging travel accommodations and catering.
5. Prepare professional, high-quality Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.
6. Acts as liaison between the CEO, their team and others by communicating directives, instructions, and assignments. Follows-up on the status of outstanding assignments and projects.
7. Conserve CEO’s time by reading, researching, collecting, and analyzing information as needed, in advance.
8. Be responsive to emails/texts/phone calls.
9. Act as an office manager by keeping up with office supply inventory and other facility-related tasks.
10. Manage and submit expense reports.
11. Other duties and special projects as assigned
Qualifications
- Bachelor’s degree preferred
- Proficiency using MS Office365 and TEAMS required
- Experience using SmartSheet, a plus
- Excellent time management skills and proven ability to meet deadlines
- Ability to function well in a high-paced environment
- Strong business sense and ability to prioritize and make sound judgment calls
- Excellent communicator; able to interact with people of all levels in a confident, professional manner.
- Service focus; dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships
COVID-19 Vaccine Requirement
In an effort to protect our employees and our patients, we require of all employees to be fully vaccinated against Covid-19. Any candidate seeking employment will be required to be fully vaccinated against COVID-19 and provide proof of your COVID-19 vaccine prior to your start date of employment. If you cannot receive the COVID-19 vaccine because of a qualifying legal reason, you may request an exception to this requirement.
Benefits
· Comprehensive compensation package with bonus potential
· Competitive Medical, Dental, and Vision Plans
· Paid Time Off to enjoy “you” time
· Career development and cross-training opportunities
· 401k Match
Diversity & Inclusivity
At our company, we serve everyone, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we acknowledge and value the diversity of our patients, we also actively celebrate diversity within our organization.
We are an equal opportunity employer, and we are committed to a safe and inclusive work environment for all. We recognize that diversity among our team allows us to not only more effectively serve our patients, but also to advance innovation and opportunity within our field. We encourage qualified applicants of every background, ability, and life experience to apply to our employment opportunities.
Job Type: Full-time
Pay: $60,000.00 – $80,000.00 per month
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Scottsdale, AZ: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor’s (Preferred)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Executive & Personal Assistants: 2 years (Required)
Work Location: One location
