Job Title: Executive Administrative Assistant
Overview:
The executive administrative assistant will provide support and assistance for the staff of a small non-profit and be involved with the day-to-day operations of the office. Full-time position. 40 hours per week.
About TampaBay-Job-Links:
TampaBay-Job-Links is a 501(c)3 nonprofit organization and supportive community where people gain relevant job-search and career transition skills. Professional career strategists work with job seekers as they navigate through their career transition. TampaBay-Job-Links also assists employers by providing qualified candidates and offers outplacement services. The nonprofit was established in 2011.
Duties and responsibilities:
- Provide office support for all staff.
- Monitor, respond to and distribute incoming communications.
- Answer and manage incoming calls.
- Receive and interact with incoming visitors.
- Interact with external clients and volunteers.
- Co-ordinate project-based work.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Enter data in Excel for statistical reporting.
- Calendar appointments.
- Copy, scan, and file.
- Manage office supplies.
- Enter data and run reports in QuickBooks.
- Interact with phone, computer, and copy machine vendors.
- Conduct research, assemble and analyze data to prepare reports and documents.
- Arrange and manage logistics for meetings, programs, and development activities.
- Assist with organizing and setting up events.
- Other duties as assigned.
- Report to the agency Director.
Background and Experience:
- Minimum of 5-years’ executive administrative assistant experience required.
- Proficiency in using common office computer applications such as word processors, spreadsheets, databases, email, and internet is required.
- Proficient in using QuickBooks.
- Proven track record of attention to detail and ability to work well with people.
- Good follow through, able to multi-task, and an aptitude for working with a team.
- An associate’s degree, or equivalent, is required.
- Working knowledge of social media platforms desirable, not required.
- Working knowledge of eTapestry software desirable, not required.
Key Competencies:
- Organizational and planning skills
- Communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Attention to detail and accuracy
- Flexibility
Job Type: Full-time
Salary: $16.00 to $19.00 /hour
Benefits:
- Paid Time Off
Experience:
- executive administrative assistant: 5 years (Required)
Education:
- Associate (Required)
Location:
- Tampa, FL (Required)
Work authorization:
- United States (Required)
Work Location:
- One location
Schedule:
- Monday to Friday
Company’s website:
Company’s Facebook page:
Benefit Conditions:
- Waiting period may apply
