Job details
Salary $50,000 – $60,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Bachelor’s (Required)
- Administrative Experience: 1 year (Required)
- Microsoft Powerpoint: 1 year (Preferred)
Full Job Description
Title: Executive Assistant
FLSA Status: Exempt
Reports to: Chief Executive Officer (CEO)
Position Summary
The Executive Assistant is responsible for performing a variety of administrative tasks to support the company’s CEO. The Executive Assistant will manage calendars, make travel arrangements, and prepare expense reports.
Reasonable Accommodation Statement
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement:
- Track and follow up on inquiries from internal and external customers.
- Serve as the point of contact for all human resources and payroll functions.
- Initiate the onboarding process for all new hires.
- Manage information flow in a timely and accurate manner.
- Manage CEO’s calendar and schedule meetings.
- Book travel and accommodation arrangements.
- Draft internal and external communications such as memos, emails, presentation, and reports.
- Organize and maintain the office filing system.
- Schedule, organize, attend, and lead in person and virtual meetings.
- Maintain expense reports invoices, receipts, and purchases to provide to the Accountant.
Competency Statements:
- Ability to maintain a high level of confidentiality and discretion at all times.
- Resolves difficult or complicated challenges.
- Excellent verbal and written communication skills.
- Excellent time management skills.
- Ability to multitask and complete work while traveling.
- Organized with attention to detail.
- Demonstrated proficiency as self starter.
Supervisory Responsibility
This role has no supervisory responsibilities.
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is a largely sedentary role with the physical abilities below may be required.
Stand O Reach above shoulder O
Walk O Climb N
Sit F Crawl N
Reach Outward O Squat/Kneel/Bend O
Lift/Carry Push/Pull
10 lbs. or less O 10 lbs. or less O
11-20 lbs. N 11-20 lbs. N
21-50 lbs. N 21-50 lbs. N
50+ lbs. N 50+ lbs. N
N (Not Applicable) Activity is no applicable to this occupation
O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs./day)
F (Frequently) Occupation requires this activity up to 33%-66% of the time (2.5-5.5+ hrs./day)
C (Constantly) Occupation requires this activity up to 66% of the time (5.5+ hrs./day)
Position Type and Expected Hours of Work
This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shift may change in accordance with business needs. Exempt Employees must have the ability to be on-call and available, as business needs require.
Required Education and Experience
Education: High School Diploma or GED equivalent
Computer Skills: Proficient skills in Microsoft Office, Excel, and Word.
Preferred Education
Education: Bachelors Degree.
Additional Eligibility Qualifications
Must be able to accomplish all duties with little to no assistance.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO Statement
White Hawk Asset Management LLC is an Equal Employment Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristic protected by law
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Schedule:
- Monday to Friday
Education:
- Bachelor’s (Required)
Experience:
- Microsoft Powerpoint: 1 year (Preferred)
- Administrative Experience: 1 year (Required)
- Real estate: 1 year (Required)
Work Location: One location
