Req #169
Job Title: Executive & Personal Assistant Department: Administration
Reports To: Owner Status: Exempt
The Tampa Bay Buccaneers vision is to be the premier NFL Franchise both on and off the field that sets the standard in global sports entertainment and embodies the spirit of Tampa Bay. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision.
Employees must be able to perform the essential functions of this position satisfactorily. The requirements listed below are representative of the duties, knowledge, skills, and/or abilities required. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.
Core Functions:
- Manages projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustment to plans
- Communicate regularly with other Managers, Directors, and Chiefs
- Constantly monitor and report on progress of projects to all stakeholders
- Provide administrative and personal support to team owner
- Maintain personal and professional calendars, manage incoming telephone calls, email and mail of a confidential nature, prepare confidential correspondence, plan and coordinate meeting, conference and videoconference logistics
- Manage domestic and international travel schedules; coordinate airline, hotel, ground transportation and dining accommodations; suggest and organize excursions
- Host the owners’ suite on game days – assisting w/catering, guests and other game day suite details (this covers home and some away games)
- Conduct personal and professional errands; maintain diplomacy while assertively fulfilling requests (obtaining tickets to a sold-out theatre show, securing dinner reservations at a booked restaurant, etc.)
- Employee is responsible for work directly related to management policies or general business operations of The Tampa Bay Buccaneers under the supervision of Owner
- Perform all other duties as assigned
Skills & Abilities
- Employee is expected to have the training, experience and knowledge to perform the responsibilities of this position with general supervision only
- Employee is expected to regularly exercise discretion and independent judgment
- A strong work ethic, aggressive, polished and poised
- Strong relationship building and interpersonal skills
- Exceptional written and verbal communication skills
- An excellent sense of discretion with regard to highly sensitive and confidential information
- The ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment
- Proficiency with Mac computer systems and business-related software.
Experience & Education
- 3 to 5 years of experience providing personal and professional support to a top-level executive
- Project management experience; training and/or experience with process management programs preferred
Work Environment
The Company is a professional, fast paced, creative business environment. Other environment conditions:
- Will work at least 10 weekends per year
- Extended evening, weekend work hours sometimes required. Required to work all home and some away games. May have to work occasional holidays.
- Stressful and demanding work environment in executing work on short deadlines.
- Computer and desk work a significant part of daily activities.
- Sitting, standing, working with hands for extended periods of time.
- Rarely is lifting more than 20 pounds required
- Job duties require employee to drive personal vehicle
This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities, as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company’s business, competitive considerations, or the work environment changes. This document describes the position currently available and is not an employment contract.
The position covered by this Job Description is expressly declared to be “at will”: meaning the Company has the right to terminate the incumbent’s employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon any employee. Any change to this “at will” employment status must be in writing and signed the by the Chief Operating Officer of the Company.
It is the policy of the Buccaneers to provide equal employment opportunity to all individuals regardless of race, color, religion, sex, national origin, marital status, disability, age, veteran status or any other legally protected status, including sexual orientation and gender identity.
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