Full Job Description
We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Executive Team. This role is a critically important role, enabling the executive(s) to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ partners, funders, and the Board of Directors.
This is not just an administrative role; it requires a highly organized individual to support, manage, and facilitate the needs of the executive and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to effectively and efficiently manage the day to day needs in a fast paced environment.
Summary of Responsibilities:
- Highly technical, highly organized, must be able to work paperless
- Create and maintain filing systems and databases
- Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint
- Coordinate Video and Audio conference calls
- Work closely with executive to remain apprised of/schedule upcoming commitments
- Confirm objectives for the meeting invites, participants, materials for all calendar needs
- Work with Chief of Staff to ensure appropriate and timely communication to meeting participants
- Follow up with copies of communication materials as appropriate.
- Provide direct daily support to senior executives
- Strict gatekeeper, answer, screen and direct incoming calls.
- Responsible for travel and meeting arrangements
- Meet & greet visitors and prepare meeting sites accordingly
- Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
- Compose memos, letters, and other correspondence
- Work discretely with confidential information
- Maintains calendars, contact lists, files and contracts
- Work closely with any operational department heads as it relates to departmental projects
- Run reports and queries using Reporting Services & Zelis proprietary claims system
- Research and secure entertainment tickets for business, as well as personal use of executive staff
- Responsible for facilitation of client gifts and holiday gifts/cards
Competencies:
- Excellent written and verbal communication skills
- Exceptional organizational skills and multi tasker
- Must be sensitive to confidential information.
- Ability to recognize and solve problems quickly
- Ability to anticipate needs while managing the day to day workflow
- Must be proactive, accountable and have excellent judgement
- Detail-oriented and able to work in a fast paced environment
- Ability to quickly adapt to new technology and easily acquire new technical skills
- Must be able to work under pressure and meet deadlines
- Must be able to work beyond traditional work hours
Summary of Qualifications:
- Bachelor’s degree or equivalent experience required
- 10+ years of office administration experience supporting C-suite staff
- Consulting, Private Equity or Venture Capital experience a plus
As a leading payments company in healthcare, we guide, price, explain, and pay for care on behalf of insurers and their members. We’re Zelis in our pursuit to align the interests of payers, providers, and consumers to deliver a better financial experience and more affordable, transparent care for all. We partner with more than 700 payers, including the top-5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, over 4 million providers, and 100 million members, enabling the healthcare industry to pay for care, with care. Zelis brings adaptive technology, a deeply ingrained service culture, and a comprehensive navigation through adjudication and payment platform to manage the complete payment process.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.”
Job Type: Full-time
Pay: $34,826.00 – $89,802.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Saint Petersburg, FL 33716: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor’s (Preferred)
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
- Executive Leadership: 3 years (Preferred)
- Senior Leadership: 3 years (Preferred)
Willingness to travel:
- 25% (Preferred)
Work Location: One location
