Marcus & Millichap, the nation’s leading commercial real estate investment company is seeking a career minded Executive Assistant / Operations Administrator in the Tampa office.
This position provides support for the Managing Director of the National Golf & Resort Properties Group based in Tampa, FL and is responsible for providing a broad range of administrative assistance to the Managing Director and his brokerage team. The ideal candidate will not only possess well developed administrative skills but also bring ‘added value’ to the team with talents in either graphic design or marketing and have a tech savvy background. Must be a natural ‘people’ person with a can-do and will-do attitude.
Please submit your resume and a cover letter describing your ‘added value’ talents and what skills and/or personal characteristics you possess that make you an ideal candidate for immediate consideration.
Position Responsibilities
- Marketing: Collecting data from property owners, preparing marketing sections of high-end offering memorandums. Create high quality marketing summary brochures and create/manage electronic marketing campaigns.
- Business Development: Assist in creating proposals and presentations.
- Marketing / Public Relations: Coordinate creation and distribution of semi-annual golf & resort properties investment report, prepare and distribute group press releases, oversee daily administration of group’s proprietary website, prepare/update specialty group marketing collaterals
- Database Management: Maintain contact manager / property database, monitor and track properties on-market and sold nationally. Data entry about 20% of time.
- Transaction Administration: Abstract and administer legal agreements relating to real estate sales process. Prepare new listing, under contract and sold transaction paperwork in Marcus & Millichap system. Coordinate with attorney and/or title companies for smooth closings. Manage the collection and dissemination of materials relating to the underwriting and due diligence process. Calculate complex commission fee structure, payouts and direct local administrative team for team.
- Administrative Support: Provide administrative support to Managing Director including preparing a disseminating team and client correspondence, communications and reports, preparing travel arrangements and scheduling meetings, managing team calendars, maintain team paper and electronic files, and tracking business expenses related to Managing Director’s LLC, team and property specific reimbursable expenses.
- Interaction with current and potential client’s for due diligence needs.
Position Requirements
- Intermediate to Advanced level MS Office-Word, Excel, PowerPoint and Outlook REQUIRED
- Demonstrated proficiency using Outlook, Publisher and Adobe Acrobat
- 3+ years administrative support experience in a corporate environment REQUIRED
- Ability to learn new concepts and master new software applications.
- Position requires a strong work ethic, organization skills and attention to detail
- Strong communication skills and ability to effectively interact and manage challenging personalities
- Real Estate experience preferred
Up to $40,000 plus bonus structure depending on skill set. Total compensation could be $45,000-60,000.
Start Immediately.
Job Type: Full-time
Salary: $40,000.00 to $65,000.00 /year
