Full Job Description
Ascendo Resources is looking for an Executive Assistant to perform a variety of administrative tasks and support our Client’s senior-level associates. Executive Assistant’s responsibilities include managing multiple calendars, making travel arrangements, and taking / transcribing minutes.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance and with a sense of urgency. Ultimately, you will contribute to the efficiency of their business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent Microsoft Office experience, especially Outlook and Word
- Outstanding organizational and time management skills
- Ability to manage multiple calendars
- Abilities to take and transcribe minutes
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
Job Type: Full-time
Pay: $24.00 – $29.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor’s (Preferred)
Experience:
- Microsoft Word: 1 year (Required)
- Microsoft Outlook Calendar: 1 year (Preferred)
Work Location: Multiple Locations
