Job details
Salary $35,600 – $39,600 a year
Job Type Full-time
Number of hires for this role1
Qualifications
- Bachelor’s (Required)
- US work authorization (Required)
- Financial reporting: 1 year (Preferred)
- Personal assistant: 1 year (Preferred)
Full Job Description
The executive assistant provides high-level administrative support to company executives by conducting research, preparing financial reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling travel. The position reports directly to the CEO.
Position deals with a diverse group of important external clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diverse workload. You should be a positive person that is self-motivated to tackle the challenges of a complex workload.
Working from our offices in Tampa’s Channelside district, you’ll be joining a financially stable organization that takes pride in fostering a rewarding career experience. Avatar is always looking to invest in qualified and passionate talent, recognizing that the greatness of our company is built on the strengths and diversity of our people. If you want to be acknowledged and rewarded for your work, consider joining the Avatar team.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Type reports, memos, letters and other documents using Microsoft Office Suite software.
- Examine records and prepare financial reports, make local bank deposits, and assist with a variety of financial tasks as directed by the CEO.
- Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
- Perform general office duties such as ordering supplies and maintaining records management database systems.
- File and retrieve corporate documents, records and reports.
- Sort and distribute incoming correspondence.
- Make travel arrangements for executives and other company agents as directed.
Competencies
- Communication Proficiency.
- Time Management.
- Collaboration Skills.
- Personal Effectiveness/Credibility.
- Flexibility.
- Technical Capacity.
- Stress Management/Composure.
Required Education and Experience
- Bachelor’s Degree, open to any study concentration.
- Advanced experience with preparing financial reports, basic accounting, and demonstrated experience assisting Executive-level staff.
- Advanced knowledge of Microsoft Office Suite
- Recent college graduates are encouraged to apply
Benefits
- Paid Time Off
- Paid Sick Time
- Paid Holidays
- Paid Parental Leave
- Health and Dental Coverage
- 401(k) Retirement Plan with Matching
Job Type: Full-time
Pay: $35,600.00 – $39,600.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute/Relocate:
- Tampa, FL 33602 (Preferred)
Education:
- Bachelor’s (Required)
Experience:
- Financial reporting: 1 year (Preferred)
- Personal assistant: 1 year (Preferred)
Company’s website:
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
